Venue Bookings Coordinator

Responsibilities
Recreation and Culture Services builds vibrant, healthy, active and connected communities by providing facilities and programs that give all Barrie residents an opportunity to participate in recreational activities. Key responsibilities include identifying community recreation needs and interests, developing and delivering recreation opportunities which meet these needs and interests, maintaining and operating recreational and cultural facilities to provide a setting for these activities, and managing the provision of space to external community providers and groups.

Under the general guidance and direction of the Supervisor of Cultural Venues, the Venue Bookings Coordinator is responsible for administering and coordinating theatre venue booking requests, including event bookings and rental bookings. Specifically, this position is responsible for acting as the first point of contact for and liaison with clients for theatre venue booking requests; drafting initial quotes; finalizing and coordinating theatre venue event and rental contracts;

and coordinating subsequent requests from clients to make amendments to approved event or rental contracts. Furthermore, this position collaborates with Section coworkers and clients to coordinate event requirements, including ticketing needs, staffing resources, third party services, and technical requests; and attends theatre venue events as required. Lastly, this position monitors and tracks budgets for all venue events; prepares monthly financial payment and reconciliation reports for venue events and rentals;

and networks and liaises with venue stakeholders and users of the venues to pursue rental opportunities. Overall, this position plays an integral role in administering and coordinating theatre venue booking requests to ensure the City’s theatre venues operate efficiently and are well utilized and showcased in innovative and engaging ways in order to maintain the City’s reputation as a creative City with a vibrant cultural sector.

Culture & Qualifications
Corporate Culture:
Your workplace values align with our corporate values of  Strive, Share and Care  and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community.

Equally important to what we do is  how  we do it - your actions reflect our core accountabilities of  Personal Awareness, Teamwork and Collaboration, Respect and Inclusion, Innovation,  and  Service Excellence,  which define how we work together to succeed.

Two (2) year College Diploma in Business, Marketing, Special Event Management, or related discipline

Position Equivalency Code: C

Don’t meet the credentials as outlined but have years of directly related experience? Please see the City’s  Education Equivalency Policy  to determine if you may qualify for equivalency. Further information is available at

Experience

Two (2) years of experience performing duties related to the above mentioned major responsibilities

Knowledge, Skill and Ability

Working knowledge of the following principles and standards: event booking processes and procedures

Demonstrated ability to:

develop, promote, and maintain relationships with internal and external stakeholders

interact effectively and courteously with staff and contacts in a political and community/client service environment

maintain a high standard of public relations at all times

perform in a manner which is consistent with corporate goals, vision, mission, and values

receive, manage, and resolve inquiries, requests, and complaints

set priorities, meet deadlines, and manage work demands

use reason and judgment to develop conclusions or solutions to problems

work independently with minimal supervision

work under pressure to meet deadlines or peak period workloads

Intermediate skills include:
Analytical;
Attention to Detail;
Customer Service;
Interpersonal;
Organizational;
Problem Solving;
Time Management;
Verbal Communication;
Written Communication

Basic computer literacy using the following systems and software:
Microsoft Office Suite (Excel, Outlook, and Word), bookkeeping software, and scheduling software

Availability to attend…