Office Coordinator Job Barrie area,Huntsville Ontario Canada,Healthcare

Location: Huntsville

WELL Health Diagnostic Centres is the largest operator of independent diagnostic health facilities in Ontario. More than 15,000 healthcare providers refer their patients to WELL Health Diagnostic Centres’ 60+ accredited locations for OHIP and AHCIP-covered cardiology, radiology, respirology, and sleep diagnostic services. We are committed to delivering shorter wait times, faster report turnaround, and the highest standard of patient care.

WELL Health Diagnostic Centres is a top employer of choice! We are dedicated to attracting, developing, and retaining the best healthcare professionals in the industry. We are proud to be recognized year after year as an industry leader, earning distinctions such as Canada’s Best Managed Companies, Great Place to Work, Canada’s Top Growing Companies from The Globe and Mail, and the Consumer Choice Award.

Why Join WELL Health Diagnostic Centres?

Compassionate & Connected Healthcare: Join a team of 1,000+ healthcare professionals across Canada dedicated to delivering excellent patient care while upholding the highest clinical standards.

Employee Wellness: We support your overall work-life balance and offer full access to our group medical benefits and external wellness platforms to support you in thriving both personally and professionally.

Competitive & Comprehensive Compensation: Enjoy competitive pay, extended health and dental benefits, paid time off, and exclusive perks through Perkopolis with 5,000+ discounts.

Grow with a Leading Organization: With 60+ clinics across Canada and upcoming rapid expansion, you’ll have the opportunity to advance your skills and build a meaningful career.

Collaborative & Supportive Culture: Work in a team-oriented environment with strong leadership, mentorship opportunities, continuing education support, training and development support, internal mobility, and clear pathways for career growth.

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Position Overview:

Manages the day-to-day work assignments within the support areas and modalities at the clinic, ensuring all necessary duties are covered. Re-adjusts staff schedules to allow for sick/vacation coverage as needed.

Responsibilities:

Coordinate staffing including staff schedules, managing sick calls and vacation requests

Work collaboratively with other operation coordinators or clinic managers, share resources, human and otherwise, on an as needed basis.

Ensure that patient and physician concerns are handled in a timely manner and escalates to the clinic manager as necessary.

Establish and monitors inventory and ordering controls; orders supplies.

Assist employees in the completion of incident reports

Coordinate new employees/student orientations to the clinic

Assist with facility maintenance and escalates to clinic manager as necessary

TLD submission and employee notification

Record & document minutes at clinic staff and QA meetings

Address employee concerns, such as payroll, and ensure policies and procedures are adhered to

Work with clinic manager on workflow and efficiency reviews

Report any technical and/or quality issues to the clinic manager

Monitor the equipment maintenance programs

Work collaboratively with technical staff, escalate equipment issues/downtime as appropriate, ensuring that downtime is minimized

Assist the clinic manager in preparation for CPSO inspections, compiling required data, records and employee/Radiologist information

Work collaboratively with the clinic manager, ensure that performance reviews/appraisals are completed for all employees at assigned clinics.

Work with the clinic manager, ensures that the assigned clinics are staffed properly.

Under the guidance of the clinic manager, has authority to “manage” all clinic staff ensuring the efficient and effective operations at each clinic of responsibility.

Assist with organizing coverage in support roles (reception, booking, etc.) when staff are sick or on vacation.

Qualifications, Experience & Requirements:

Must have strong verbal and written communications skills

Must have exceptional interpersonal skills

Must be well organized and have the ability to prioritize activities on an ongoing basis; adapting to changing needs

Is able to foster a team environment…