Payroll Specialist

Benefits and Payroll Specialist (Contract)
Job Category:  Human Resources

Requisition Number:  BENEF
004375

Posted:  July 10, 2026

Employment Type:

Full-Time

Locations
Whitby, ON, CAN

Payroll Duties

Process bi-weekly or semi-monthly payroll for approximately 500 hourly and salaried employees across two sites using a payroll management system (e.g., ADP Workforce Now, Ceridian Dayforce, or similar).

Maintain accurate payroll records including new hires, terminations, pay rate changes, leaves of absence, and statutory deductions.

Calculate and remit statutory deductions including Canada Pension Plan (CPP), Employment Insurance (EI), and federal/provincial income tax in accordance with CRA requirements.

Process Records of Employment (ROEs) accurately and on time through Service Canada.

Reconcile payroll accounts and support year-end processes including T4 preparation and distribution.

Investigate and resolve payroll discrepancies in a timely and professional manner.

Respond to employee payroll inquiries and provide clear explanations of pay statements, deductions, and entitlements.

Benefits Administration

Administer group benefits programs including health, dental, vision, life insurance, long-term disability (LTD), short-term disability (STD), and Employee Assistance Programs (EAP).

Manage employee enrolments, changes, and terminations with benefits carriers and ensure accuracy of plan data.

Coordinate mandatory Ontario benefit entitlements including WSIB (Workplace Safety and Insurance Board) reporting and premium remittances.

Administer the organization’s group RRSP and/or Defined Contribution Pension Plan (DCPP) in compliance with applicable legislation.

Liaise with benefits brokers, insurance carriers, and pension administrators to resolve issues and manage renewals.

Support the open enrolment process, including preparation of employee-facing communications and materials.

Track and manage employee leaves including pregnancy and parental leave, compassionate care leave, and other ESA-protected leaves, ensuring proper continuation or adjustment of benefits.

Compliance & Employment Standards

Ensure all payroll and HR practices comply with the Employment Standards Act, 2000 (ESA), the Ontario Human Rights Code, the Workplace Safety and Insurance Act (WSIA), and other applicable provincial and federal legislation.

Maintain current knowledge of legislative changes affecting payroll, benefits, and employment standards in Ontario.

Support internal and external audits related to payroll, benefits, and HR compliance.

Maintain confidential and accurate employee records in the HRIS in accordance with PIPEDA and applicable privacy legislation.

Assist in the development and maintenance of HR policies and procedures to reflect legislative requirements.

Employee Support & Communication

Act as a primary point of contact for employee questions related to payroll, benefits, and HR programs.

Deliver clear and accessible communication to employees at both manufacturing sites, accounting for a diverse hourly and salaried workforce.

Support onboarding by conducting benefits orientation sessions for new hires.

Collaborate with site supervisors, department managers, and the broader HR team to support workforce administration.

Travel between the Whitby and Collingwood facilities on an occasional basis as required.

HRIS & Digital Transformation Support

Serve as a key operational support for the organization’s HRIS, ensuring data accuracy, system integrity, and a positive user experience for employees and managers.

Maintain and update HRIS records including employee profiles, compensation data, benefits enrolments, and organizational changes across both sites.

Identify opportunities to improve and digitize HR processes, reducing manual and…