Rental Fleet Manager

Rentals Fleet Manager

We are actively recruiting a Rentals Fleet Manager who will be responsible for managing the full life cycle of the Canadian rental fleet in alignment with corporate objectives and asset cost‑management strategies. This role oversees processes that optimize vehicle availability, utilization, performance, and regulatory compliance across a multi‑jurisdictional fleet. The Rentals Fleet Manager ensures fleet readiness to support scheduling and forecasting requirements, reviews and approves rental fleet maintenance estimates and invoices, and partners closely with internal service, sales, and operational teams.

This position plays a critical role in supporting customer satisfaction, cost control, and compliance with transportation and safety regulations.

Innisfil, Ontario

One new opportunity, Permanent, Full-Time

• Salary range: $85,000 - $95,000 per annum + Annual Bonus Opportunity
• Annual Performance Review with Increase Opportunity
• Group Benefits that are 100% paid for by the Company – inclusive of Health, Dental, Life, Disability and Travel coverage
• Vacation & Paid Personal days
• Employer Matching Retirement Savings Plan

• Coordinate with regional service centers and third‑party vendors to schedule and monitor repairs, ensuring timely return of equipment to rent‑ready status
• Review, assess, and approve rental fleet maintenance estimates and invoices
• Provide technical guidance related to repairs, parts requirements, preventive maintenance, and equipment capabilities
• Support quality control processes related to rental fleet check‑in and check‑out inspections
• Partner with internal service and sales teams to ensure rental and used equipment is prepared for sale within quoted timelines and costs

• Communicate effectively with customers regarding vehicle availability, maintenance schedules, service interruptions, compliance matters, and operational updates
• Proactively address customer concerns related to vehicle performance, downtime, breakdowns, or incidents, ensuring timely and practical resolutions
• Analyze fleet data to support decisions related to equipment replacement versus rebuild, based on age, usage, condition, and availability
• Manage fleet reporting related to performance, lifecycle management, maintenance costs, and open work orders
• Support fleet readiness planning to meet scheduling, utilization, and forecasting requirements

• Oversee onboarding of new rental fleet units, including GPS and telematics integration
• Maintain GPS/ELD systems, ensure data accuracy, and manage related vendor relationships

• Ensure fleet compliance with applicable transportation, safety, and regulatory requirements, including CVOR and MTO compliance maintenance programs
• Manage end‑to‑end processes for rental fleet units involved in accidents, including reporting, insurance coordination, claims support, and repairs
• Support accident investigations and provide technical input related to causation, repairs, and prevention

• Perform other duties as assigned in support of fleet operations and business objectives

• Strong mechanical and technical aptitude, with a solid understanding of shop operations and preventive maintenance practices
• Demonstrated knowledge of fleet asset management principles
• Strong verbal and written communication skills
• Proficiency with Microsoft Office and fleet or asset management systems

• Education / Certification:
  • Certified Heavy Truck Mechanic, or an equivalent combination of education and relevant experience.
• Valid driver’s license with an acceptable driving record, in accordance with company policy.
• Must be able to pass a pre‑employment background check.

• Minimum of five (5) years of experience in a dealership, fleet, or service‑based environment.
• Experience supporting a multi‑jurisdictional vehicle fleet is preferred.
• Practical experience with:
• Fleet operations and asset management
• CVOR and MTO compliance maintenance programs
• ELD and telematics systems
• Budgeting, cost control, and asset cost management
• Accident investigation and claims coordination
• Ability to support business needs outside of standard business hours on an occasional basis, as required

• Office and shop environments
• Periodic evening or weekend work may be required based on business needs.

• Up to approximately 5% travel may be required within the United States and Canada.