Medical Assistant - Behavioral Health

Department: Behavioral Health

Employment Type: Full Time

Location: Barrington - OCR

Reporting To: Nurse Care Manager

Locations: Adams, Farley, and Old County Road

About the Role

Join our compassionate behavioral health team as a Medical Assistant where you'll play a vital role in supporting patients on their mental health and substance use recovery journeys. This position offers the opportunity to work in an integrated care environment, supporting psychiatrists, therapists, and case managers in delivering comprehensive behavioral health services.

You’ll be an essential part of our multidisciplinary team, ensuring patients receive coordinated, high-quality care while managing the clinical and administrative workflows that keep our behavioral health programs running smoothly.

Clinical Support

• Prepare patients for behavioral health visits by completing intake processes, collecting vital signs, documenting histories, and conducting required screenings
• Maintain accurate and timely clinical documentation in our electronic medical record system to support continuity of care
• Coordinate pre-visit planning by reviewing charts, identifying required labs or authorizations, and communicating key information to providers
• Execute urine toxicology screening processes following SAMHSA guidelines and organizational protocols
• Manage medication coordination activities, including prior authorizations and treatment plan documentation, to ensure uninterrupted access to behavioral health medications

Care Coordination

• Conduct mental health, substance use, and risk-based screenings aligned with organizational protocols
• Manage appointment scheduling, reminder calls, and follow-up coordination to support patient adherence
• Coordinate Clozaril clinic workflows, including client list management, vital sign monitoring, and protocol adherence
• Maintain tracking systems for medication-only, Clozaril, and Buprenorphine clients to support compliance with clinical timelines
• Communicate effectively with internal teams and external partners to obtain records and coordinate integrated care

Quality & Professional Development

• Participate in staff meetings, quality improvement initiatives, and required trainings
• Support clinic operations by addressing documentation gaps and escalating workflow concerns as appropriate
• Adapt to changing operational needs by taking on additional clinical or administrative tasks as assigned

Required:

• High School Diploma or equivalent
• Completion of a medical assistant training program
• Current Basic Life Support (BLS) certification
• Prior experience or internship in a medical or behavioral health setting preferred

Core Competencies:

• Clinical Accountability: Follow clinical protocols and documentation standards with attention to accuracy and timeliness
• Patient-Centered Communication: Engage patients with professionalism, clarity, and sensitivity
• Coordination & Follow-Through: Manage multiple clinical workflows effectively and ensure tasks are completed without oversight gaps
• Collaboration: Work productively with interdisciplinary teams to support integrated care delivery
• Adaptability: Respond effectively to shifting priorities and operational demands in a fast-paced clinical environment

Preferred:

• Prior experience supporting behavioral health, substance use treatment, or integrated care programs
• Experience with urine toxicology screening workflows and medication authorization processes
• Bilingual in Portuguese or Spanish

Physical Requirements

Ability to lift up to 25 pounds using proper techniques, operate computers and standard office equipment, remain in a stationary position for extended periods, and move, stand, bend, and communicate effectively within…