Office Administrator​/Receptionist

Office Administrator Role

Office Administrator role serves as the central hub of the business, blending frontline customer service with operational support. The role acts as the welcoming face and voice of the business while ensuring the workplace runs smoothly behind the scenes. It involves front‑desk duties, diary management, procurement, general team support and the organisation of critical operational EHS activities.

• Manage the FM main contractor by raising purchase orders, approving invoices and monitoring sub‑contractors as requested by the Operations Director.

• Organise all EHS training, including but not limited to First Aid and IOSH courses; keep training records, certificates and spreadsheets up to date.

• Manage the ECS programme, including applications and payments, and maintain up‑to‑date engineer addresses and labels.

• Manage room bookings, scheduling appointments and preparing spaces with necessary equipment.

• Organise refreshments and lunch arrangements for meetings as advised and clear rooms on completion.

• Process incoming and outgoing post, sign deliveries and distribute correspondence to correct departments.

• Ensure deliveries and collections occur via Royal Mail and keep the franking machine up to date with current rates and credit.

• Manage office supply inventory, stationery, consumables and refreshments; keep and maintain copies of weekly invoices.

• Check/empty shredding bags and keep the confidential wastepaper box on the 1st floor. Arrange waste collection with Shredit and liaison with Green Team Interiors for regular visits and Christmas tree arrangements.

• Book taxis, flights and general travel arrangements for staff when requested.

• Coordinate office maintenance or repairs.

• Log all incoming mail in the system and prepare post invoices.

• Provide customers/suppliers with the company’s current insurance certificates and keep records of lunch bookings for cross‑reference with Finance.

• Support sales via the Live Chat web, redirecting and responding to customer enquiries.

• Welcome guests, issue visitor passes and ensure building security.

• Answer and screen all incoming communication, direct calls and messages to appropriate team members.

• Provide OOH service when not on desk, including weekends and bank holidays.

• Meet and greet visitors, provide hospitality, complete the visitor book and issue passes.

• Keep a log of foreign visitors to allow cross‑charge to the correct entity.

• Competitive compensation and benefits
• Work‑life flexibility
• Recognition and rewards
• Development and career opportunities
• A safe and inclusive workplace

Rehlko proudly offers a benefits package that includes a competitive salary, health, vision and dental coverage, a 401(k) with matching, and more.

Rehlko is an equal opportunity employer that prohibits discrimination and will make decisions regarding employment opportunities, including but not limited to hiring, job assignment, compensation, promotion, benefits, training, discipline and termination, without regard to race, creed, color, ethnicity, religion, sex, pregnancy, childbirth, or related medical conditions, genetic information, age, national origin, citizenship, ancestry, caste, mental or physical disability, marital or familial status, sexual orientation, gender identity or expression, genetic information, political belief or affiliation, union membership status, military status, veteran status or any other characteristic protected by national, state, local or other applicable laws.