Data Entry Clerk

BWL Solicitors is seeking a reliable, organised and conscientious Data Entry Clerk to join its archiving team at its Calvert House premises in Swansea. This is a full-time, fixed-term position for 12 months.

The successful candidate will support the firm’s records management and archiving processes. The role will involve handling confidential client files and ensuring that physical and electronic records are accurately recorded, stored, retrieved and maintained.

Key responsibilities will include:

• entering and updating file and archive information on the firm’s systems;
• reviewing records for accuracy and completeness;
• scanning, indexing and electronically filing documents;
• preparing closed files for storage or secure destruction in accordance with the firm’s policies;
• locating and retrieving archived files when requested;
• maintaining accurate registers and audit trails;
• assisting with general administrative and records management duties; and
• handling personal and confidential information securely and in accordance with the firm’s procedures.

The successful candidate will be able to demonstrate:

• accurate and efficient data-entry skills;
• strong attention to detail;
• good organisational and time-management skills;
• confidence using Microsoft Office and electronic records systems;
• the ability to follow procedures and meet deadlines;
• the ability to work independently and as part of a team;
• a professional and dependable approach; and
• an understanding of the importance of confidentiality and data protection.

Previous experience in data entry, administration, records management or archiving would be advantageous but is not essential, as appropriate training will be provided.