Accounting Technician Ii Substitute Pool

Overview

ACCOUNTING TECHNICIAN II SUBSTITUTE POOL
Barstow Community College

Salary: $25.56 Hourly
Location: BARSTOW, CA
Job Type: PART TIME
Job Number: 0394
Department: ADMINISTRATIVE SERVICES
Division: FISCAL SERVICES
Opening Date: 04/16/2025
Closing Date:
FLSA: Non-Exempt
Bargaining Unit: CL

Barstow Community College is an open-access, comprehensive two-year institution serving a diverse student population in the Mojave region of San Bernardino County, California.

This is a continuous recruitment for an applicant pool to fill part-time, substitute, temporary, or hourly assignments on an as needed basis.

Substitute compensation will be calculated using step 1 of the level the classification is placed on the Classified Salary Schedule.

Under the direction of the assigned supervisor, performs varied and complex record keeping duties associated with the processing and completing of accounting transactions for the district and college foundation. Responsible for complete accounting system such as accounts receivable processing and management, accounts payable, cash management, cost analysis, inventory control, and the preparation and interpretation of financial statements.

• Maintains bookkeeping and accounting control records; makes journal entries; posts to general and subsidiary ledgers; prepares trial balances; and balance and close accounts.
• Prepares reconciliation for several unrestricted accounts, restricted accounts, grant funded accounts, and other categorical fund accounts. Prepares monthly financial statements and reports for all assigned accounts.
• Reconcile cash, checks, and credit card receipts and balances. Apply payments to appropriate accounts with supporting documentation. Prepare bank deposits for all funds received by the district.
• Prepare and monitor cash boxes, maintain change funds, and order change as needed.
• Prepare checks from revolving cash account for athletics and other payments as needed. Verify information for accuracy, and that all required documentation and proper authorization is provided.
• Processes, disburses, and reconciles federal and state financial aid programs including processing checks for disbursement, withholding funds for payment of fees, creating files for importing and exporting of data, reconciling disbursements to ensure records are in balance, and tracking over payments. Review student accounts and process refunds as needed.
• Monitor cash flow for all assigned accounts; upload and monitor files to verify and resolve positive pay exception notification daily.
• Maintain accounts receivable and accounts payable for all assigned accounts.
• Prepare and submit the annual Fiscal Operations Report and Application to Participate (FIASP) report to the Department of Education.
• Enter bookstore daily sales and information into automated accounting system to include retail and cost of sales; track bookstore inventory and reconcile inventory records with the physical count as necessary.
• Serve as the software account administrator for the financial accounting system as assigned.
• Assist payroll technician with employee voluntary deduction process as needed.
• Process checks returned as non-sufficient funds and stop payments for assigned accounts.
• Attend college foundation meetings to present reports and information as needed.
• Perform customer service as required for the business office.
• Perform other related duties as assigned.

Knowledge of: Requires knowledge of methods, procedures and terminology used in accounting work; federal and state laws; codes and regulations; district policies and procedures; techniques of utilizing related accounting software, preparation; review and control of assigned accounts; technical aspects of assigned accounting responsibilities; modern office practices and procedures, modern office equipment including computers; filing systems; mathematical calculations; verifying, balancing, and reconciling accounting records;

and methods and techniques of effective customer service.

Ability to: Requires the ability to maintain and balance a variety of complex financial records for assigned accounts; research, compile, analyze,…