Office Administrator
Listed on 2026-01-12
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Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Virtual Assistant/ Remote Admin, Admin Assistant
Job Profile
Job Title: Office Administrator
Primary
Location:
Bartlett, TN (On-Site)
Employment Status: Full-Time, Non-Exempt
Compensation: $22 - $24/hr. + Full benefits
CNS, a Congruex Company, is looking for a Office Administrator to join our team. Learn more about our operating unit at:
Who Is CongruexCongruex designs and builds broadband and wireless communications infrastructure. The work we do enables everything in the modern world to operate, from healthcare and energy to transportation and social interactions.
We deliver turn-key network solutions under a single platform by aligning our engineering and in-market construction operating units. Our vision is to be the best end-to-end provider of network services in the U.S. and our core values of GRIT connect everything we do.
We are building tomorrow, together. Will you join us?
Your New JobJob Summary:
The Office Administrator in the Integrated Delivery Services of Congruex plays a key support role, helping to ensure the smooth operation of the office and assisting with administrative tasks related to large-scale telecom projects. This role involves a combination of organizational, logistical, and communication responsibilities, working across multiple departments to keep everything running efficiently.
Job Responsibilities- Managing Documentation: They assist with organizing, filing, and maintaining project-related documentation (such as contracts, blueprints, permits, and reports), ensuring that all records are up to date, easily accessible, and properly archived.
- Scheduling and Calendar Management: They handle the scheduling of meetings, conference calls, site visits, and other appointments for team members, managers, and external stakeholders.
- Correspondence Handling: They manage incoming and outgoing communications, including emails, phone calls, and mail, ensuring that important information is passed on to the right people in a timely manner.
- Project Coordination: They provide administrative support to project managers, engineers, and other team members, helping to track project timelines, milestones, and deliverables.
- Team Liaison: They act as a liaison between different departments (engineering, construction, finance, etc.), ensuring that everyone has the information they need to keep projects on track.
- Travel Arrangements: If team members need to travel for site visits, meetings, or conferences, the office administrator is often responsible for booking travel arrangements, including flights, accommodation, and transportation.
- Ordering Supplies and Equipment: They may assist with ordering office supplies, project materials, or other resources needed for day-to-day operations or specific projects.
- Inventory Management: They help maintain office and project equipment inventories, ensuring that the right tools and materials are available when needed.
- Onboarding Support: They will assist with the onboarding process for new employees, including scheduling and delivering Orientation, interfacing with hiring managers, scheduling travel (where necessary), setting up workstations, providing necessary documents, and helping new hires integrate into the team.
- Entering Data: They may be responsible for entering project data into software systems (such as project management tools or ERP systems), ensuring that it’s accurate and up to date.
- Generating Reports: They help generate regular reports on project progress, budgets, or other key metrics, which can be shared with senior leadership or clients.
- Contract Administration: They assist with organizing and tracking contracts with clients, vendors, and contractors, ensuring that all necessary paperwork is properly completed, signed, and filed.
- Compliance and Regulatory Documentation: They help ensure that all necessary compliance documents are maintained, such as safety certifications, environmental reports, and project permits.
- Preparing Meeting Materials: They organize and prepare materials for meetings,…
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