Sr. Accountant - Clerks Accounting

Join a team of dedicated professionals in the Polk County Clerk of Courts office. The Clerk’s office has been recognized as a Best Places to Work—an award given by Career Source Polk that is based on employee surveys and an evaluation by judges. The Clerk of Courts provides a very rich benefit plan which includes membership in the Florida Retirement System, health insurance, an employee wellness center, and an employee gym.

There’s also a paid time off plan in which one can accrue twenty-two days of leave time in the first year of employment.

Job Number: 57-2026

Hiring Rate: $58,552 - $97,760

Shift: 8:00 a.m. – 5:00 p.m.;
Monday-Friday

FLSA Status: Exempt

Department: Clerk’s Accounting
- Bartow

This is a non-management position

This is a full time position

• The Mission of the Clerk of Courts has a high degree of public accountability, regular attendance and punctuality is an essential function of this position.
• Support and comply with the Mission Statement and Code of Conduct of the Clerk of Courts.
• Maintain a high standard relating to professional conduct and behavior.
• Work cooperatively with other employees of the work unit and embrace a teamwork approach to completing tasks.

• Evaluate and analyze policies, contracts, State statutes, ordinances, FCCC Distribution Schedule and other documents to ensure fiscal and/or regulatory compliance.
• Audit, analyze, and reconcile accounting records and general ledger accounts for accuracy and completeness; resolve differences and take corrective action.
• Collaborate with the team members to meet all applicable deadlines and maintain accuracy.
• Process regular check runs to produce accounts payable checks and record wire payments.
• Prepare journal vouchers to record accounting entries and adjustments.
• Examine journal entries, reports and documents prepared by other departments to determine fiscal and contractual compliance.
• Assist in the setup and maintenance of the fee codes in the clerk’s applications.
• Manage and execute end-to-end circuit court registry procedures, including fund intake, interest calculations/distributions, and disbursement reviews.
• Monthly reconciliation of multiple Clerk bank accounts and subsidiary accounts in the accounting system to external systems.
• Works closely with the Human Resources Department to audit and enter into Oracle personnel and payroll transactions necessary to process the bi-weekly payroll.
• Manage, prepare, and process payroll through the complete payroll cycle from time entry to pay distribution. Allocate payroll costs for staff working out of their departments.
• Reconcile and prepare monthly insurance billings for employee benefits.
• Ensure compliance with all local, state, and federal payroll regulations, and prepare necessary reports for internal and external audits.
• Track expenses and produce monthly reports for the federal Title IV-D grant reimbursement and account for funds received.
• Prepare audit schedules and assist internal and external auditors as needed.
• Develop and maintain spreadsheets and files; provide data required for completion of periodic reports and documents.
• Recommend process improvements, participate in writing and updating standard operating procedures, and attend meetings as required.
• Prepare correspondence and perform other administrative functions as required.
• Respond and resolve customer inquiries and complaints.
• Maintain confidentiality of information learned or acquired as part of the position.
• Ability to work in a constant state of alertness and in safe manner.
• Attend meetings as required.
• All other duties as assigned

• Bachelor's Degree preferred from an accredited four‑year college or university…