Data & Administrative Specialist

This position is responsible for tracking, maintenance, analysis, and reporting of program data, monitoring and providing data collection reports, facilitating data meetings, tracking program invoicing and overall administrative support to the Community Partnership School Model

TM and Director of Community Partnership Schools.

Establish and maintain positive working relationships with families, community members, school staff and other stakeholders

Proficiency in MS Office Excel

Develop new or maintain existing databases based on specifications

Input and extract data from various data sources, store in databases/spreadsheets

Manage and generate weekly/monthly/quarterly reports, charts and graphs that reflect summary of the data

Reconcile various data systems to identify and correct data discrepancies and anomalies

Create and execute ad hoc queries on existing data systems as needed

Complete data entry and data cleanup projects as needed

Compile and distribute reports, presentations, and other statistical materials as requested

Maintain files and supporting documentation for each pillar in alignment with Community Partnership Schools Model and Certification requirements.

Coordinate, and facilitate data committee meetings, work groups, and events

Provide administrative support to the Director and the Community Partnership Schools

Serve as point of contact for data management needs

Maintain calendar, notices, agendas, and meeting minutes for all CPS related meetings.

Assist with communications to stakeholders to include letters, invitations, flyers, newsletters, surveys, and phone communications.

Participate in all designated CPS meetings and activities; serve as an active member and creative partner for the Community Partnership School program team

Maintain effective mechanisms to facilitate timely delivery of invoices

Process and code bills, payments, invoices; submit and track funding requests

Maintain quality improvement to monitor services

Participate in the quality improvement process.

Perform special projects as assigned

Other duties as requested

Bachelor’s degree in Business, Computer Science, Information Systems, or related field preferred. Requires proficiency using MS Office applications, including Word, PowerPoint, Access, and Excel. Two years’ experience in database collection and management, spreadsheets, creating charts and graphs.

Excellent benefits package with tuition assistance, domestic partner coverage, retirement and generous paid time off.

Drug free workplace. Drug testing required. EOE/M/F/D/V.