State Attorney's Office, 10Th Circuit- Legal Assistant

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requisition no:864192

agency: justice administrative commission

working title: state attorney's office, 10th circuit- legal assistant i -

serving polk, highlands, and hardee counties

job announcement

job title: legal assistant i

department: trial division

class code: 6151

pay grade: 44

salary: $33,136.00

eeo code: 06

posting date: 10/31/2025

work schedule: m-f 8am-5pm

job location: bartow

flsa status: included

retirement: regular

distinguishing characteristics of work:

this is complex and confidential legal administrator work. An employee in this position is responsible for performing a variety of administrative duties in assisting an assistant state attorney with case preparation. Duties involve the performance of administrative and clerical tasks related to criminal court proceedings; setting up and maintaining the attorneys’ calendars; screening calls and mail; scanning; providing information to the general public;

data input; and preparing appropriate legal documents and correspondence.

essential job duties:

an employee assigned to this class has ultimate clerical responsibility for all cases assigned to his/her division and may assist in other divisions as needed. Work is performed under the close supervision of a higher-level supervisor or an attorney and is reviewed through conferences for the achievement of desired results as follows:

• ability to focus and pay attention to detail;
• ability to follow rules, regulations, policies and procedures;
• ability to operate a computer and other office machinery;
• ability to operate the telephone system and respond to calls promptly and professionally;
• ability to read and comprehend;
• comply with all public records statutes and policies;
• dependable and routine in-office attendance during regularly scheduled business hours;
• effective and efficient communication skills and ability to interact professionally with other employees, members of the public and stakeholders.
• perform quality work within deadlines;
• review and promptly respond to all electronic messaging;
• travel as required;
• work effectively as a team contributor as well as independently;

additional job duties may include, but are not limited to, the following:

• accompany asa to court and assist as required;
• assist in the processing and maintenance of all electronic media including e-filings and evidence and media;
• assist with data collection and reports;
• assists victims and witnesses, as needed;
• bilingual employees will assist in translations as needed;
• coordinate meetings, depositions and or court appearances including space, time, place and notify all participants;
• establish and maintain effective communication with attorneys, court personnel, victims, witnesses, law enforcement personnel, and other parties relevant to assigned cases in both verbal and written form;
• generate subpoenas and update case management system from returns;
• maintain and file all records and reports on case activity and prepare any necessary statistical reports;
• maintain calendars, arrange travel itinerary and hotel accommodations and reimbursement forms;
• perform any and all duties as required;
• provide other services as needed such as transportation, a separate pre-trial waiting area and appropriate translator services as needed or requested;
• receive and process law enforcement electronic media;
• receive, scan and distribute incoming mail;
• research and prepare reports as necessary;
• responsible for all administrative activities as required;
• updates case management system and notes;

note: duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

knowledge, skills, and abilities:

knowledge of office procedures and practices; the principles of correct grammar usage; basic arithmetic; plan, organize and coordinate work activities; determine work priorities, assign work and ensure completion of assignments; review work for…