State Attorney's Office, 10Th Circuit- Fiscal Administrator

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Date:
Oct 15, 2026

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Requisition No:885709

Agency:
Justice Administrative Commission

Working Title:

STATE ATTORNEY'S OFFICE, 10TH CIRCUIT- FISCAL ADMINISTRATOR I -

This position is responsible for providing budget management support, procurement management, and administrative support to the Fiscal Director. The person chosen for this position will be responsible for monitoring and analyzing accounting ledgers and operating budgets; preparing accounting reports, statement and tabulations; balancing and reconciling assigned accounts; performing advanced administrative functions; assists with general accounting tasks; and must exercise complete discretion with any and all information deemed to be sensitive and/or confidential.

NOTE:

The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Assists the Fiscal Director with Fiscal Department responsibilities/special projects;
• Responsible for multiple state and county accounts ensuring these accounts are reviewed and paid as required; completes required documentation and requests checks as needed;
  Process purchase requisitions, authorizations and purchase orders;
• Audits state and county invoices for processing and payment, processes revenue deposits, reconciles reports and monitors contracts;
• Maintain records and archival system
• Process fiscal statements and reports
• Assist with travel arrangements and payments as needed
• Responsible for procurement of office supplies, equipment and furniture
• Process purchasing card charges in both county and state systems;
  Reconciles expenditures and receipts
• Communicates with various vendors and processes orders as needed; researches requested orders to obtain best pricing;
• Reviews and processes approved travel reimbursements;
• Performs state and county inventories; audits inventory and equipment as applicable; enters all inventory into internal tracking system (BOMS);
• Provides customer service to internal and external customers;
• Provides administrative support and clerical duties such as data entry of financial information; answers departmental telephones; maintains office supplies; processes mail; retrieves requested orders and delivers to appropriate locations; faxing or photocopying as required and applicable;
• Delivers reports to Board of County Commission and picks up documents as needed;
• This role requires regular use of the following programs/systems: BOMS, STAC, Polk One, OnBase, Works, FLAIR, and STMS. In addition, this role requires use of Microsoft office (excel, word, teams);
• Assists State and County auditors when necessary
• Attends meetings and trainings as applicable;
• Other duties as assigned.

Knowledge of the organization and function of the criminal justice system; knowledge of any state and/or county purchasing systems (preferred); proficiency in Microsoft 365 and other various applications.

The person chosen for this position must also possess the ability to:

• Conduct matters with integrity, discretion and confidentiality;
• Knowledge of basic accounting principles, procedures and terminology;
• Knowledge of budget preparation, monitoring, and expenditure control;
• Skilled in reviewing, processing, and reconciling financial records and transactions;
• Skilled in using Microsoft Office, spreadsheets, financial systems, and related computer applications;
• Ability to analyze financial information, identify discrepancies, and maintain accurate records;
• Ability to prepare clear and accurate financial reports, correspondence, and documentation;
• Ability to communicate effectively and establish positive working relationships with employees, vendors, and other agencies;
  Display exemplary listening and comprehension skills
• Dependable and routine in-office attendance;
  Perform job duties timely and efficiently in a…