Executive Assistant Legal Operations

For an international company in the global agribusiness market in Basel we are looking for an Executive Assistant Legal Operations (f/m/d) - temporary assignment (100%), min. 1 year.

Executive Administrative Support

• Provide overall administrative support to senior Legal leaders
• Manage calendars in MS Outlook and coordinate recurring meetings
• Prepare agendas, minutes, pre-reads and materials for team meetings
• Facilitate virtual meetings (Zoom, MS Teams)
• Handle internal and external correspondence
• Manage documents, deadlines, travel and expenses
• Provide general administrative support to Legal teams.

Contract & Document Management

• Monitor contract/document workflows and ensure timely progression
• Support execution of contracts in line with internal policies
• Coordinate signatures via electronic signature tools or wet ink
• File documents electronically in the company’s repositories and CLM systems
• Manage physical archiving and support notarial/legalization tasks.

Engagement, Learning & Communications Support

• Assist in organizing and facilitating meetings and training sessions
• Support preparation of engagement materials, newsletters, surveys and other activities.

Administrative Support

• Maintain email distribution lists
• Support onboarding of Legal new joiners
• Act as point of contact for facility and IT-related queries
• Manage mail, courier shipments, meetings, events, travel and visas
• Draft and proofread business correspondence
• Locate/scan documents for reports, investigations, discovery, KYC, etc.
• Document administrative processes and support process improvements
• Maintain Teams folders, SharePoint sites, org charts and related metadata
• Coordinate training sessions, including preparation, attendance tracking, and follow-up surveys
• Provide broad administrative support across Legal Operations processes.

• Several years’ experience in an administrative role; legal department or law firm experience is a plus
• Proven ability to work in local and international teams
• Experience in a multicultural environment
• Strong communication skills with internal and external stakeholders
• Proficiency in MS Office (Excel, PowerPoint, Word), Teams, Zoom and Share Point
• Strong organizational and time-management skills; ability to prioritize urgent tasks
• Enthusiastic, dynamic, ethical and positive approach
• High discretion and confidentiality
• Attention to detail, proactive mindset, ownership of tasks
• Service-oriented attitude.

• Bachelor’s degree in business administration or related field (or equivalent)
• Tech-savvy; comfortable learning new tools and digital processes
• Proficient in MS Office, SharePoint and virtual meeting tools (Zoom, Teams)
• Experience with virtual facilitation tools (breakout rooms, Q&A, Menti) or willingness to learn
• Knowledge of contract-filing tools or legal systems is a plus
• Fluent in English; good German skills. Additional languages welcome
• Understanding of administrative, legal or corporate processes is an advantage.

• International work environment
• Further education program
• Modern work spaces

In case of any doubt on this vacancy (.: JN -, please contact Fabio Antonelli at .

Executive Assistant Legal Operations
• Basel, Bs, Switzerland