Administrative Specialist

The actual location of this job is in Basel, Switzerland. This Administrative Specialist role provides high-level operational support to the Global Quality Leadership Team. You will act as a proactive coordinator, ensuring seamless daily operations and professional execution of activities across a fast-paced, global environment.

• An agile career and a dynamic work culture.
• An inclusive and ethical workplace.
• Compensation programs that recognize high performance.

• Proactively manage complex, fast-changing schedules for leadership, including meeting logistics and attendee coordination.
• Arrange comprehensive domestic and international travel itineraries, including flights, visas, and accommodations.
• Process expense reports and manage Purchase Requisition s via SAP Ariba to ensure budget visibility.
• Maintain SharePoint sites and Intranet pages, ensuring document integrity and information accessibility.
• Provide end-to-end support for on-site, off-site, and virtual leadership workshops and team meetings.
• Lead the integration process for new hires, coordinating system access, equipment, and orientation materials.
• Build collaborative relationships across functions and act as a key contact within the "One Lonza" Admin Community.

• Proven background supporting senior leadership in an administrative or Personal Assistant capacity within an international setting.
• Strong command of Microsoft Office (Outlook, Excel, PowerPoint), SharePoint, and SAP Ariba.
• Fluent in English with excellent written and verbal skills to interact with global stakeholders.
• Ability to prioritize a heavy workload independently while maintaining high accuracy under tight deadlines.
• A proven track record of handling highly confidential and sensitive information with absolute integrity.
• Strong collaboration skills with the ability to navigate various organizational levels and functions.
• A degree or apprenticeship in Business Administration, Project Management, or Event Management.