Office Administrator

Summary

We are seeking a highly organised and proactive Office Administrator to support the day-to-day operations of our business. This is a varied and fast-paced role that requires excellent administrative, communication and organisational skills. The successful candidate will play a key role in supporting multiple departments and ensuring essential business processes run smoothly.

• Managing incoming office telephone calls and enquiries.
• Chasing, saving and maintaining air monitoring records.
• Preparing and replenishing site packs upon return.
• Raising waste consignment notes.
• Scanning, filing and maintaining company records and documentation.
• Sending completed paperwork and reports to clients.
• Arranging travel and accommodation, including hotel bookings, flight bookings, ferry bookings and staff parking reservations.
• Entering exposure data onto the Multibase system.
• Recording personal air monitoring information onto Multibase.
• Coordinating and booking employee training courses.
• Verifying training certificates and ensuring authenticity.
• Uploading and maintaining employee training records.

• Recording and producing meeting minutes.
• Creating and maintaining costing spreadsheets.
• Processing company expenses, including Mastercard and American Express statements.
• Producing KPI reports.
• Completing security documentation and compliance forms.

• Creating and raising jobs on the CRM system for projects.
• Processing New Contract Awards.
• Updating project pricing information within the CRM system.

• Have previous experience in an administration role.
• Possess excellent organisational and time-management skills.
• Have strong attention to detail and accuracy.
• Be proficient in Microsoft Office, particularly Excel, Outlook and Word.
• Be confident working independently and as part of a team.
• Have excellent written and verbal communication skills.
• Be able to prioritise and manage multiple tasks effectively.
• Experience with Coins, CRM systems and Multibase would be advantageous but not essential.

We advocate for difference and champion diversity to foster an inclusive environment that allows our people to bring their true selves to their work every day and enable our people to thrive by promoting health and preventing harm. Keltbray welcomes everyone who shares our values, regardless of their age, belief, disability, ethnicity, gender identity, maternity status, marital status, pregnancy, religion, sex or sexual orientation.