EMEA Distribution Personal Assistant & Team Support

EMEA Distribution Personal Assistant & Team Support

Department: General Mgmt - Office Admin

Employment Type: Permanent - Full Time

Location: UK/Basingstoke

Reporting To: VP EMEA DISTRIBUTION

To provide effective personal assistant support to the Senior Vice President EMEA Distribution, and administration support to the EMEA Distribution team. This team operates in a fast-moving and dynamic environment across many countries. This role is key to effectively supporting the EMEA Distribution Senior Vice President and the wider team to achieve our business objectives.

• PA support to Senior Vice President, EMEA (Distribution)
• Admin support for EMEA Distribution Management Team

To provide general administrative support to the business, including:

• Measure the activity of the sales team in the CRM and issue dashboard each week
• Organise and provide support for key internal and external events as appropriate
• Completing presentations and sales tools, market research
• Assist with the generation of proposals with the sales staff
• Support the sales team with general administration and travel arrangements as required
• Assisting with contract management
• Maintain and update the distributor database and training database
• Receive and process enquiries from technicians at Distributors, who request access to the Tech Serve tool
• Collation of the weekly “whereabouts” file of the team
• Assist with PER template process and coordination
• Update team file to track status of PER projects each week
• Support the team to purchase banknotes for technical evaluation from distributors
• Liaise collaboratively between Glory Japan’s technical team, EEMEA distributors, sales, and service team to progress and conclude PERs in a timely and effective way
• Support the coordination of regular updates to the team and chase outstanding information needed to progress PER

• Demonstrates the Glory values:
  Customer delight, integrity, innovation, speed, diversity and respect, teamwork.
• Culturally sensitive with the ability to adapt to different cultural influences
• Excellent professional written communication skills
• Strong organisational skills
• Enthusiastic and willing to learn
• Team player with a flexible attitude
• Ability to take initiative
• Numerate and good literacy skills
• Confident telephone manner
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Education Level:

• Experience in an International role is desirable
• Experience working in a corporate office environment in a PA/Team Administrator role

Qualifications:

• Desirable PA/Admin related qualifications or willingness to attend course.
• A Good standard of education and a University degree are desirable

BENEFITS:

• 25 days' holiday a year with the opportunity to buy up to five additional days each year
• Competitive Company pension scheme
• Staff bonus scheme
• Ongoing training and development
• Private medical insurance for all employees (enhanced membership can be purchased for other family members)
• Life assurance
• Income protection scheme
• Dental insurance for all employees
• Employee assistance programme
• Loyalty awards
• Employee wellbeing events and Mental Health First Aiders
• Employee My Benefits portal offering extensive retail discounts
• Opportunity to volunteer for charity work