Executive Assistant

Executive Assistant

An exciting, newly created opportunity has arisen for an Executive Assistant working on a hybrid basis. You will assume responsibility for providing high-quality personal, secretarial, and administrative support to a newly appointed Director

As well as essential EA skills, your project management experience will enable you to keep people working to strict deadlines. You will possess warm people skills, making you approachable and accommodating to others’ requirements and needs, but confident enough to prioritise work accordingly

Strong IT skills are a must including a willingness to embrace AI to improve efficiency

The Role:

This is a trusted role at the heart of the organisation, requiring excellent judgement, strong communication skills, and the ability to manage competing priorities in a confidential and professional manner. This is an excellent opportunity for someone to develop into a wider role within the team.

Responsibilities:

* Providing confidential, high-quality personal assistance and administrative support to the Executive Director, ensuring time is utilised well

* Managing a complex diary, coordinating meetings, travel, and accommodation arrangements.

* Monitoring and reviewing departmental expenditure against agreed budgets and support forecasting activity.

* Provide full secretariat support to the Departmental Leadership Team, including preparation of reports

* Prepare agendas and papers and take minutes for Management Boards and Committee meetings as required.

* Produce and maintain an annual timetable of all Board, Committee, Team, and other internal meetings.

You will possess:

* Exceptional organisational and diary management skills, with the ability to coordinate complex schedules and competing priorities.

* Strong written communication: drafting correspondence, preparing board‑level papers, and producing accurate minutes.

* High level of confidentiality, discretion, and professional judgement when managing sensitive information.

* Excellent stakeholder management skills, including working with senior leaders, external partners, and board members.

* Ability to anticipate needs, solve problems proactively, and manage tasks with minimal supervision.

* Strong digital proficiency, including Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint, AI) and document management systems.

* Ability to manage and track actions across multiple projects and work streams

* Familiarity with financial and investment concepts or an understanding of the housing, construction / development sector