Mayoral Support Officer

Full time | Civic Recruitment Limited | United Kingdom

Posted On 06/05/2026

Legal / Security / Law

City Basingstoke

Province Hampshire

Postal Code RG21

Job Purpose

To provide high-quality administrative and operational support to the Mayor and Deputy Mayor, ensuring the smooth coordination of civic duties, engagements, and events.

• Provide comprehensive administrative support including inbox management, diary coordination, correspondence handling, and travel arrangements.
• Attend and support weekly meetings with the Mayor and Deputy Mayor to plan and coordinate engagements.
• Organise and support civic and charitable events, including booking venues, arranging transport, coordinating refreshments, and preparing invitations and seating plans.
• Assist with the preparation of risk assessments for events.
• Take accurate minutes and maintain clear records where required.
• Engage professionally with the Mayor, Deputy Mayor, councillors, officers, and external guests.
• Support the delivery of an efficient and high-quality mayoral support service.

• Strong administrative and organisational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritise effectively.
• Professional and confident manner when dealing with senior stakeholders and external contacts.
• Experience in event coordination or diary management is desirable.
• Flexible approach to working hours, including occasional work outside normal office hours.

• Hours: 22.5 hours per week (Tuesday, Wednesday, Thursday)
• Working Pattern: Part-time with occasional out-of-hours requirements