Facilities & Office Supervisor

Vision RT is a fast-growing Med Tech company transforming radiation therapy for cancer patients by helping make it more accurate, effective, and comfortable. The company is the inventor of, and a market leader in, Surface Guided Radiation Therapy (SGRT). This technology uses advanced 3D cameras to track surface data, providing enhanced guidance across every step of the radiotherapy workflow.

Vision RT’s SGRT solutions are in 24 out of the 25 “Best Hospitals for Cancer,” as tracked by US News & World Report.

The company is recognized as one of Britain’s fastest-growing private tech companies, as featured in the 2025Sunday Times 100 Tech list. Vision RT is also a recipient of the 2026 King’s Award for Enterprise, our fifth in 10 years. It is the UK’s most prestigious accolade for business excellence.

Company video

With around 300 employees globally and offices in the UK, Poland, and the USA, Vision RT operates independently as part of the Danish company William Demant Invest A/S, one of the world’s largest investors in healthcare companies. Employees benefit from the security and reach of being part of a large global enterprise, combined with the agility and innovation of a startup.

Vision RT is a company with strong values, a clear mission, and a bright future. It is an exciting and rewarding organization in which to work.

The Facilities & Office Supervisor is responsible for the day-to-day management of office facilities, workplace services, and front-of-house operations, ensuring a safe, efficient, professional, and welcoming working environment for employees, visitors, clients and contractors.

The role has responsibility for maintaining high standards across the office environment, overseeing office maintenance and repairs, managing facilities suppliers and contractors, ensuring compliance with health and safety requirements, and delivering an exceptional workplace experience. The postholder will supervise office support staff, coordinate workplace services, and ensure the office environment reflects the organisation s values and professional standards at all times.

This role provides a development opportunity for an individual seeking to progress into a Facilities Manager position in the future.

Facilities Management & Office Maintenance

• Manage the day-to-day operation of office facilities and workplace services.
• Take ownership of the overall appearance, functionality and upkeep of the office environment.
• Coordinate planned preventative maintenance and reactive repairs to minimise disruption to business operations.
• Liaise with landlords, contractors, suppliers and building management teams to ensure facilities issues are resolved promptly and effectively.
• Conduct regular workplace inspections to identify maintenance requirements, health and safety concerns, and opportunities for improvement.
• Ensure office furniture, fixtures, equipment, meeting rooms, kitchens and communal areas are maintained to a high standard.
• Monitor service standards and performance of facilities vendors, ensuring contractual obligations are met.
• Oversee building access, security systems, visitor management procedures and key control processes.
• Support office moves, relocations, workspace reconfigurations and workplace improvement projects.
• Drive continuous improvement initiatives to enhance workplace services and employee experience.

Front of House & Workplace Experience

• Oversee front-of-house operations, ensuring visitors, clients and colleagues receive a professional, welcoming and positive experience.
• Ensure reception and visitor management processes are operating effectively and in line with company security requirements.
• Maintain exceptional presentation standards across all reception, office, meeting room and communal areas.
• Act as a key point of contact for workplace-related enquiries and service requests.
• Coordinate hospitality arrangements for visitors, clients, board meetings and business events.
• Support the planning and delivery of internal events, meetings and employee engagement activities.
• Ensure meeting rooms are appropriately set up, equipped and maintained for business use.
• Promote a positive…