Job Planning and Revalidation Administrator

Medical job plans form part of each doctor’s employment contract and are agreed annually setting out duties, responsibilities and objectives for the year ahead. The Trust uses L2P to record and store job plans for approximately 420 consultants and 144 SAS doctors. Medical Revalidation, introduced in December 2012, requires all doctors with a GMC Licence to Practise to demonstrate their ongoing Fitness to Practise every five years.

HHFT supports doctors with a prescribed connection to the Trust through established Revalidation processes, also managed through L2P for around 840 doctors with numbers continuing to grow.
The CMO Service supports the Chief Medical Officer in her role as Responsible Officer for HHFT The Medical Job Planning & Revalidation Administrator plays a key role in supporting this work by providing a detailed, customer-focused administrative service and technical support for Job Planning and Revalidation systems. As the Trust introduces e-rostering for consultants, the post will also support consultant onboarding and help ensure job planning is integrated with rostering platforms.
This is a busy role requiring effective prioritisation, initiative and adaptability. The post holder must quickly absorb and apply information, demonstrate strong attention to detail and analytical skills and work accurately and efficiently as agreed with the Head of CMO Service and the Revalidation Support Officer.
Act as the system expert, super-user and main contact for all medical e-Job Plan users, currently L2P.
Manage the day-to-day administration and support of the Trust’s e-Job Plan system, including user accounts, leavers, passwords, roles, Trust settings, departmental information, activity categories and system configuration.
Publish new job plans and support Trust-level oversight of the job planning process.
Deliver, advertise, monitor and record training for system users.
Provide expertise on doctors’ safety rules, working hours, terms and conditions, and their impact on job plans.
Produce regular reports for Trust, divisional, departmental and external stakeholders, including NHS England, NHS Improvement and Freedom of Information requests.
Identify and elevate policy conflicts, complex issues or concerns to the Head of CMO Service and Deputy Chief Medical Officer.
Resolve system issues, liaising with the software provider where needed.
Support the Revalidation Support Officer with Revalidation and medical appraisal administration, including confidential L2P updates, prescribed connections, HR starter and leaver queries, patient feedback reports, multi-source feedback enquiries, audits, data cleansing, training materials and communications.
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites:
Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.