ReceptionistAdministrative Assistant

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

We are a growing law firm in need of a reliable and self‑motivated receptionist and intake specialist. The individual will work directly with our attorneys, performing a variety of administrative support duties and will be responsible for coordinating new client engagement. The ideal candidate for this position is organized, professional, responsible, capable of working with limited supervision and committed to helping us meet all our clients’ needs.

• Greet clients as they arrive at the office and inquire about the purpose of their visit.
• Provide initial information regarding the firm’s services and availability of lawyers.
• Obtain preliminary information from new clients to determine case histories and backgrounds.
• Record all information provided by clients and forward it to lawyers or legal assistants.
• Respond to telephone calls, diverting and transferring calls, and taking and relaying messages.
• Ensure that conference and shared spaces are tidy and ready for client meetings.
• Assist attorneys, paralegals, and other staff with various clerical duties as needed.
• Handle incoming and outgoing correspondence, according to established protocols and procedures, including taking certified mail to the post office.

• Two years of full‑time experience in an office setting, preferably in a legal environment.
• Knowledge of general office practices.
• Skill in handling multiple tasks, prioritizing, and meeting deadlines.
• Demonstrated skill in effective oral and written communication.
• Skill in exercising sound judgment and effective decision‑making.
• Proficiency in Microsoft Office 365.

• Job Type: Full‑time
• Compensation:
  Starting at $20/hr
• Schedule:
  
  Monday to Friday, 8‑hour shift
• Location:
  
  In person
• Education:
  
  High school or equivalent (Preferred)
• Experience:
  
  Microsoft Office – 2 years (Preferred);
  Customer Service – 2 years (Preferred)