Officer, Finance; AP

Business/Function:
Pax Ocean

Officer, Finance (Accounts Payable) is responsible for ensuring the accurate, timely, and compliant execution of Accounts Payable processes, including invoice verification, vendor master maintenance, payment processing, cash flow monitoring, reconciliations, and month-end closing activities. The role reviews AP transactions and reports, prepares payment proposals and cash outflow forecasts, supports audit requirements, monitors GRIR balances, and works closely with internal stakeholders to resolve payment-related issues.

The incumbent also identifies opportunities to enhance AP processes and strengthen internal controls while providing operational support to the Finance Manager to ensure efficient financial operations.

• Receive, verify, and process supplier invoices against Purchase Orders (PO), Goods Receipt Notes (GRN), and supporting documents.
• Review payment requests to ensure completeness, accuracy, and proper authorization.
• Prepare payment schedules and process payments to vendors in accordance with agreed payment terms.
• Reconcile vendor statements and resolve invoice discrepancies with suppliers and internal departments.
• Record Accounts Payable transactions accurately in the ERP/accounting system.
• Monitor outstanding payables and ensure timely settlement to avoid overdue payments.
• Process employee reimbursement and staff claims in accordance with company policies.
• Prepare AP aging reports and other management reports as required.
• Assist in month-end and year-end closing activities, including AP accruals and account reconciliations.
• Maintain complete and organized AP documentation for audit purposes.
• Support internal and external audits by providing required financial documents and explanations.
• Ensure compliance with company financial policies, accounting standards, tax regulations, and internal controls.
• Perform other finance-related duties assigned by the Finance Manager.

• Minimum 2–3 years of experience in Accounts Payable, Accounting, or Finance.
• Good understanding of Accounts Payable processes, accounting principles, and financial controls.
• Experience using ERP systems (e.g., SAP, Oracle, Microsoft Dynamics, or similar) is an advantage
• Familiar with invoice verification, vendor reconciliation, and payment processing.
• Strong attention to detail with a high level of accuracy.
• Able to manage multiple tasks, prioritize work, and meet deadlines.
• Able to work independently as well as collaboratively in a team environment.
• Demonstrates integrity, accountability, and a commitment to maintaining confidentiality