Project Administrator

Key responsibilities

• Handle project-related administrative tasks and documentation
• Prepare, update, and submit project reports to the Project Manager / Head of Operations (APAC) in a timely manner
• Coordinate and prepare Local Content (TKDN) reports in line with Indonesian regulations, ensuring proper documentation and submission to JGC/PTSI as required
• Maintain and organize project files and records for easy tracking and retrieval
• Support the project team with administrative requirements, including flight and hotel arrangements (logistics)
• Coordinate with internal teams regarding project documentation and compliance requirements
• Ensure documents are properly controlled, filed, and accessible
• Arrange visas/visa renewals and health insurance for employees and family members
• Coordinate business and holiday travel arrangements, including hotels for business trips and project-related travel
• Manage office purchases and issue Purchase Orders related to operations

• Minimum Diploma (D3) in Logistics, Business Administration, or related field
• At least 2 years of relevant experience in a similar administrative or project coordination role
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong administrative and organizational skills with attention to detail
• Responsible, able to work under deadlines, and manage multiple tasks simultaneously
• Good communication and interpersonal skills in both written and spoken English/Indonesian
• Experience in handling visas, insurance, and travel arrangements is an advantage
• Able to work independently and as part of a team
• Batam domicile is required