Document Controller

Manage and control Engineering Documents, including documents listed in the TDR and documents received from Client, as well as Vendor Documents and Vendor Document Register (VDRL). Prepare, control, register, and maintain incoming/outgoing transmittals, document archives, and document exchange records, ensuring complete traceability. Coordinate document distribution to the correct internal and external parties in accordance with the project distribution matrix and instructions.

Maintain accurate electronic filing, document status, revision control, document numbering, and archiving of technical documents and drawings. Ensure all document exchanges are properly recorded and traceable between Sea Owl and project stakeholders and vendors. Provide weekly VDRL monitoring reports accurately showing document status, including overdue documents, pending submissions/reviews, documents not yet submitted, and other outstanding issues requiring follow-up from/to Vendors.

Manage and control Engineering Documents, including documents listed in the TDR and documents received from Client, as well as Vendor Documents and Vendor Document Register (VDRL)

Prepare, control, register, and maintain incoming/outgoing transmittals, document archives, and document exchange records, ensuring complete traceability

Coordinate document distribution to the correct internal and external parties in accordance with the project distribution matrix and instructions

Maintain accurate electronic filing, document status, revision control, document numbering, and archiving of technical documents and drawings

Ensure all document exchanges are properly recorded and traceable between Sea Owl and project stakeholders and vendors

Provide weekly VDRL monitoring reports accurately showing document status, including overdue documents, pending submissions/reviews, documents not yet submitted, and other outstanding issues requiring follow-up from/to Vendors

Minimum Bachelor's Degree in Engineering, Business Administration, or a related discipline

Minimum 5 years of experience in Document Control within the Oil & Gas / EPC sector

Fluent in English, both written and verbal

Energetic, fast learner, adaptable, and a strong team player

Able to multitask effectively and work in a fast-paced project environment with tight deadlines

Strong organizational and time management skills

Able to coordinate effectively across multiple teams and locations

Excellent attention to detail, particularly in document numbering, revision control, document status, transmittals, and filing/archiving of technical documents and drawings

Advanced proficiency in Microsoft Office, particularly Excel

Familiar with AI platforms/tools and able to use them appropriately to improve work efficiency and support document-control reporting