Executive Assistant – Business Operations

SENSE is a Bali-based incense and ritual brand, born in the heart of Ubud, created to awaken the senses and bring moments of protection, presence and connection into everyday life.

At the heart of our brand is the Incense Ritual Set, handcrafted by local Ubud wood artisans using the finest quality ebony wood, designed to find a place in your home and become part of your daily rituals.

As we bring this vision to life, we are looking for someone who shares our values and would love to be part of the journey. An opportunity to contribute meaningfully, grow with the business and become a valued member of the team long-term.

Bali / Remote for the right candidate - must have 3+ work experience in Jakarta.

We're looking for a highly organized, proactive and reliable Executive Assistant to support the day-to-day organization and administration of SENSE.

The main purpose of this role is to manage the business keeping it well organized and running smoothly.

Manage daily business operations, tasks, projects and deadlines through , ensuring the business runs smoothly.

Set up and integrate software tools with  to streamline business operations.

Maintain organised company documents, records and business information.

Software & Tools: , Outlook, Excel, Word, PowerPoint, Google Drive, ChatGPT / Claude.

Maintain client accounts, databases, orders and sales records in

Prepare invoices, track payments and follow up with clients.

Collaborate with the Sales Assistant to collect, organise and update client and sales information.

Ensure all client records, sales activities and inventory information are accurate and up to date.

Software & Tools:  (CRM), Xendit, Stripe, Canva, Excel / Google Sheets.

Research and identify suppliers for wood products, incense, pouches, packaging and other business needs.

Collect and compare supplier pricing, minimum order quantities (MOQs), samples and production timelines.

Organise supplier research, quotations and contact details into clear, structured records.

Communicate with suppliers, coordinate enquiries and follow up on outstanding information.

Software & Tools: Alibaba, Shopee, Tokopedia, Google Search, Whats App, , Excel / Google Sheets, ChatGPT / Claude.

• Indonesian citizen — Jakarta work experienced and graduate based in Bali. Role can be remote if very reliable and fits role well.
• Fluent in English and Indonesian
• Extremely organised and detail-oriented
• Punctual and reliable
• Proactive and takes initiative
• Able to manage their own workload and priorities
• Able to work independently without constant guidance
• Takes ownership and follows tasks through to completion

If our vision resonates with you and you feel inspired to contribute to something meaningful, we'd love to hear from you.