Executive, Commercial; Estimation & Invoicing - Yacht Ship Repair

Job Summary

Executive, Commercial (Estimation & Invoicing) is responsible for managing the end-to-end tendering process, from receiving client RFQs (Requests for Quotation) through pre-award, contract award, and project closure.

• Pre-Award
  :
• Receive RFQs from clients.
• Review RFQs and prepare high-level summaries for development of Technical and Commercial Proposals.
• Conduct coordination meetings with Project, Engineering, Planning, Production, QA/QC, Procurement, and HSE to brief project scope and identify required documents per ITT/ITB.
• Raise technical clarifications to clients in case of ambiguity, misunderstanding, or need for additional technical details based on RFQ.
• Perform sanction and compliance checks on company and vessel.
• Develop cost estimates for materials, labor, subcontractors, and other cost components in line with project specifications.
• Review preliminary schedules and manpower loading prepared by Planner to support cost estimation.
• Prepare estimated cash flow projections to support payment milestones and terms.
• Prepare executive summary presentation decks for Management and BOD approval.
• Coordinate and gather technical data and inputs from Production, Planning, and relevant departments for Technical Proposal.
• Prepare and submit Technical and Commercial Proposals.
• Coordinate with Legal for review and follow-up of draft contracts.

• Awarded
  :
• Monitor draft contract and coordinate legal vetting between Owner’s legal team and Yard Legal.
• Review final draft contract for Management signature.
• Follow up on PO issuance.
• Handover tender documents, contract, and PO to Billing/Invoicing Team.
• Conduct handover meeting with Project Manager, Billing Officer, Production, Engineering, Planning, Procurement, and QA/QC to brief project information and preparation for long lead items and bulk materials as stated in quotation.
• Filing and documentation of tender documents.
• Assist Billing/Invoicing Team for cost planning in SAP.

Education:

Diploma Degree / Engineering Degree on Marine Engineering / Naval architecture

With 2 / 3 years Experiences in Shipyard / Fabrication Yard

• Technical knowledge on basic engineering
• Able to review technical drawing and schedule
• Have knowledge on Contract review
• Expertise to preparing details cost estimate based on BOQ and build up cost based on historical data, current market price and existing tariff
• Expertise on SAP for Cost control for budget monitoring
• Expertise on Quantity Surveying for re-measurement and claim management
• Professional English language, speaking and writing

Bachelors;
Diploma in Marine Engineering or Naval Architect