Administrative Specialist II - DOE Fermi Site Office

As an Alaskan Native-owned company, we support our Shareholders—the Unangax people of the Aleutian Islands—by delivering high-quality service to federal clients and engaging in our communities. We invest in our people through mentorship, growth opportunities, strong benefits, and a commitment to diversity, inclusion, and accountability. Contractor shall provide a broad range of administrative services support associated with the U.Department of Energy, Office of Science, Fermi Site Office.

Work scope includes, but is not limited to, the following administrative support activities:

• Development, maintenance, and implementation of administrative policies.
• Consolidate electronic records into consistent filing structure consistent with File Plan
• Scheduling and supporting meetings/video conferencing.
• Drafting, Coordinating, distributing, scanning, and filing copies of completed correspondence
• Answering telephones and taking telephone messages
• Maintain Site Office and interface with other calendars – scheduling appointments
• Travel support to include utilizing AdTrav and Concur automated travel management systems, making travel arrangements (e.g., airline, lodging and transportation reservations), preparing travel authorizations and vouchers
• Support general office, printer, and copier maintenance
• Requires knowledge and use of Microsoft Office Suite and other DOE legacy administrative systems as required.
• Support basic supply inventory and logistics efforts.
• Experience in the operation of personal computers and the Microsoft Office Suite required. Position may also fulfill other data entry, administrative services and records management duties as assigned.

High school diploma or GED is required.

2-3 years of relevant Administrative Support. Ability to use computer systems, Microsoft Office software (Word, PowerPoint, Excel, Outlook)

• Knowledge of record management best practices and procedures
• Strong written and verbal communication skills with the capability of facilitating, briefing, speaking, and writing compelling papers/products. Strategic Critical Thinking – Synthesize complex data sets, policies, and stakeholder inputs to develop innovative, actionable solutions and forward-looking recommendations that drive mission success.
• Executive-Level Interpersonal Skills – Communicate with clarity, diplomacy, and influence across diverse audiences, including senior leadership, clients, and cross-functional partners, fostering strong professional relationships.
• Enterprise Collaboration – Lead and contribute to high-performing teams, partnering seamlessly with internal staff, clients, customers, and contractors to achieve strategic objectives and deliver measurable results.
• Advanced Organizational Leadership – Orchestrate competing priorities with precision, leveraging strong planning and execution capabilities to maximize operational effectiveness in the role of Senior Contract Specialist.
• Adaptive Agility – Navigate ambiguity and shifting priorities with resilience, proactively adjusting strategies and maintaining performance in dynamic, high-pressure environments.
• Results-Driven Initiative – Demonstrate a strong sense of ownership and accountability, consistently driving high-quality outcomes while advancing the Aleut Federal mission of shareholder value, client excellence, and community impact.

Health insurance

• Dental/Vision insurance
• Short- and Long-Term Disability
• Life insurance
• Aleut Federal, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or genetics. In addition to federal law requirements, AF…