Accounts Payable Manager

The expected hiring range for this position is:

$-$.

Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs.

This position is not eligible for referral bonus program, or sponsorship assistance.

Fermilab's Finance & Procurement Division seeks an Accounts Payable Manager. The Accounts Payable Manager under limited supervision is responsible for the direction and operations of the Laboratory's accounts payable function within the Accounting Department, exercising substantial latitude in independent decision‑making to ensure accuracy, compliance and timeliness of vendor payments and disbursements. The role provides supervision and directs the activities of accounts payable practices and procedures consistent with regulatory and contractual requirements.

Oversees individual employee development and training and performs all other personnel actions for direct reports.

• Manages all activities of the accounts payable function, ensuring integrity, accuracy, and timeliness of vendor disbursements.
• Reviews and approves invoices, reconciliations, and payment runs prepared by AP staff, ensuring compliance with DOE requirements, federal regulations, and internal policies.
• Analyzes and resolves complex AP issues, such as invoice discrepancies, vendor disputes, tax treatment, and compliance questions; provides management with analysis and recommended actions.
• Explains complex AP procedures and requirements (e.g., prompt payment, discounts, 1099 reporting, foreign vendors) to employees, vendors, auditors, and external stakeholders.
• Represents accounts payable in cross‑functional interactions with Procurement, Finance, vendors, and DOE auditors.
• Recommends, implements, and documents changes in AP policies, procedures, and internal controls to improve efficiency and compliance.
• Prepares complex AP‑related reports for management, the Department of Energy, auditors, and taxing authorities.
• Maintains AP records and documentation in compliance with audit, retention, and DOE Financial Management Handbook requirements.
• Develops and runs ad‑hoc queries and reports in Oracle/ERP or other financial systems to meet audit, compliance, and management information needs.
• Collaborates with IT and system administrators to identify, test, and resolve AP system issues; leads AP system upgrades, enhancements, and integrations.
• Develops and executes test plans for AP system implementations or upgrades, ensuring accurate processing of invoices, disbursements, and compliance requirements.
• Serves on cross‑functional teams representing Accounts Payable in enterprise‑wide initiatives related to Finance, Procurement, and IT.
• Provides leadership to AP staff, including hiring, training, performance reviews, coaching, and disciplinary actions as needed.
• Ensures compliance with federal, state, and DOE regulations including prompt payment, discount opportunities, vendor tax reporting, and internal audit standards.
• Performs other duties as assigned to support Finance, Procurement, and institutional objectives.
• Abides by and enforces all environmental, health, safety, and confidentiality regulations and practices pertinent to AP operations.

• Bachelor's Degree and a minimum of 7+ years of relevant accounting experience required.
• Master's degree or Accounting related Professional Certification such as CPA or CMA is preferred. Supervisory experience preferred.

• Strong leadership and communication skills, fostering collaboration and guiding teams to achieve organizational goals.
• Proficiency in accounting software products (e.g., Oracle E‑Business Suite, Oracle Peoplesoft, and related accounting software/reporting tools), leveraging system expertise to improve processes, reporting, and decision‑making.
• Experience in government…