Executive Assistant

Executive Assistant (Directors' Office)

Job Purpose

To provide high-level, confidential executive administrative support to the Directors' Office. The role requires a self-motivated individual who can work independently, manage complex schedules, and maintain smooth day-to-day operations within a fast-paced environment.

Location:

Bath

Job Type: Temporary

Duration of booking:
Expected to last 3 months with possible extension

Proposed start date: ASAP

Pay Rates:
Up to £19 per hour Umbrella or £16 per hour PAYE inclusive of holiday pay

Hours / Working Days: 37.5 hours per week / Monday to Friday, 9am – 5pm

Sector:
Healthcare

Based:
Office / Hospital

Key Responsibilities

Executive & Diary Support

* Provide comprehensive, proactive executive assistance and administrative support to the Directors.

* Manage complex diaries efficiently, prioritizing meetings, resolving scheduling conflicts, and ensuring all necessary pre-meeting documentation is provided.

* Serve as a key point of contact for internal and external stakeholders, handling communications with professionalism and discretion.

Meeting & Minute Management

* Coordinate, organize, and prepare agendas for high-level meetings and committee sessions.

* Produce accurate, timely minutes and manage follow-up action logs to ensure deadlines are met.

Operational & Administrative Management

* Work independently to manage daily office workflows and handle sensitive, highly confidential information appropriately.

* Support hybrid office logistics, ensuring adequate physical office cover is maintained in alignment with service needs.

* Utilize Microsoft Office applications to draft correspondence, build presentations, manage records, and format reports.

Person Specification

Qualifications & Experience

* Essential:
Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator supporting senior leadership/directors.

* Essential:
Demonstrated track record of managing complex diaries and providing accurate minute-taking for senior-level meetings.

Skills & Knowledge

* Technical:
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).

* Communication:
Exceptional written and verbal communication skills, with an emphasis on diplomacy and professionalism.

* Organization:
Superior organizational and multi-tasking abilities, with keen attention to detail.

* Autonomy & Confidentiality:
Ability to work independently with minimal supervision while maintaining strict confidentiality and discretion