Bid Team Group Coordinator

Help create a seamless experience for our teams by coordinating activities, supporting bids and keeping essential knowledge resources up to date. This person will be based in Bath or London on a hybrid working model. At Buro Happold, our success is built on collaboration, creativity, and the people who help us deliver exceptional outcomes for our clients. We're looking for a highly organised and proactive Bid Team Group Coordinator to join our UK Business Development team and play a vital role in supporting our Bid, Visual Communications, and Knowledge teams.

This is an excellent opportunity for someone who enjoys bringing structure to a busy environment, thrives on variety, and takes pride in helping teams perform at their best.

As Bid Team Group Coordinator, you'll be at the heart of a dynamic work-winning function, providing administrative, coordination, and operational support across a range of activities.

• Coordinating meetings for the Bid, Visual Communications and Knowledge teams, including scheduling, agenda preparation, minute taking and action tracking.
• Managing travel arrangements and supporting day-to-day team activities, ensuring colleagues have the resources and support they need to operate effectively.
• Working closely with Business Services teams and other internal stakeholders to support the smooth running of the function.
• Preparing, formatting and quality-checking documents, presentations and correspondence, ensuring all outputs align with Buro Happold brand standards.
• Organising team events, workshops and away days, helping to foster collaboration and engagement across the group.
• Supporting the onboarding of new starters, coordinating inductions, training sessions, IT requirements and equipment allocation.
• Acting as a key point of contact for bid support requests and helping the team source relevant information for work-winning activities.
• Assisting with the creation and maintenance of bid content, including CVs, project experience sheets and pre-qualification submissions.
• Supporting the management of marketing and knowledge assets by maintaining content within Open Asset and coordinating updates across key libraries.
• Managing project sheet requests and coordinating professional photography sessions to ensure marketing materials remain current and accurate.
• Supporting learning and development initiatives by coordinating training activities and helping colleagues make the most of company systems, templates and processes.
• Ensuring adherence to quality management systems, templates and administrative processes, while helping identify and resolve system issues when required.

We're seeking someone who is naturally organised, detail-oriented, and confident managing multiple priorities. You'll enjoy working with people, building strong relationships, and taking ownership of tasks from start to finish.

• Previous administrative or team coordination experience.
• Strong Microsoft Office skills, including Word, Excel, PowerPoint, Teams and SharePoint.
• Experience working with databases, systems, and document management tools.
• Excellent communication and organisational skills.
• The ability to remain calm under pressure and manage competing deadlines.
• A proactive approach with strong problem-solving capabilities.
• Experience supporting a team environment while confidently working independently.
• A willingness to learn new systems and processes.
• Experience with InDesign would be beneficial but is not essential, as training can be provided.

At Buro Happold, we believe in creating a better, more sustainable world. You’ll be part of a team that values innovation, collaboration, and excellence. We offer a supportive environment…