Proposal Coordinator

Overview

Ready to Shape the Bids Behind Iconic Projects? Turn Complex Ideas into Winning Proposals at Buro Happold. This role can be based in our Bath or London office on a hybrid working model. Buro Happold is a global consultancy delivering innovative, sustainable solutions that shape the built environment. Our work-winning community helps secure impactful projects around the world, and we’re now looking for a Proposal Co-ordinator to join our UK Business Development team.

This is an exciting opportunity for an experienced proposal professional who thrives in a fast-paced, collaborative environment and enjoys turning complex technical information into client-focused submissions.

In this role, you will support the full lifecycle of bid activity across the UK region, working closely with our Senior Bid Coordinator, Business Development Managers, and technical experts. You will help produce compelling, compliant, and beautifully presented submissions that reflect the quality of our work and the strength of our brand.

• Coordinate the journey of each bid from kick-off to submission, orchestrating stakeholders and timelines to deliver polished, compliant proposals.
• Analyse tender documentation with a sharp eye, distilling requirements and ensuring every submission hits the mark.
• Partner with technical teams, designers, and subject matter experts to transform complex ideas into compelling, visually striking content.
• Maintain a clean, accurate CRM pipeline, ensuring the Business Development team always operates with clarity and confidence.
• Capture best practice and contribute fresh thinking to our bid libraries, helping elevate the quality and consistency of submissions across the business.

• Experience in coordinating bids or proposals, with the confidence to manage multiple projects and deadlines.
• Exceptional writing, editing, and storytelling ability, able to turn technical information into persuasive, client‑focused narratives.
• Impeccable organisational skills, thriving in fast‑paced environments where no two days look the same.
• Strong command of Adobe InDesign, Microsoft Office, and CRM tools, with an eye for brand alignment and design quality.
• Familiarity with the worlds of architecture, engineering, or construction, and enthusiasm for complex, creative projects.
• Experience managing multiple deadlines and working under pressure.
• A collaborative team player with strong problem-solving skills.

• Hybrid working arrangements.
• Attractive salary and benefits package.
• Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
• Generous company pension scheme.
• Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.
• Enhanced parenthood leave policies.
• 3pm finish on the last Friday of the month.
• A strong commitment to your continuous development with a learning and development programme.
• Entitlement to two memberships to professional bodies or subscriptions.
• A commitment to wellbeing through an employee assistance programme and wellbeing activities.
• A supportive and inclusive environment with social and outreach activities and mentoring.
• An international culture and opportunities that align with your career journey.

Apply now and be where exceptional is everywhere. Buro Happold values flexible approaches to working patterns, welcoming applications from those seeking flexibility in their careers. We are committed to diverse representation in the built environment and encourage applicants from underrepresented groups. If you have any adjustments to the application process, contact  so we can support you throughout your application.

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