Bid Team Group Coordinator

Overview

Help create a seamless experience for our teams by coordinating activities, supporting bids and keeping essential knowledge resources up to date. This person will be based in Bath or London on a hybrid working model. Buro Happold values collaboration, creativity, and the people who help us deliver exceptional outcomes for our clients. We’re looking for a highly organised and proactive Bid Team Group Coordinator to join our UK Business Development team and play a vital role in supporting our Bid, Visual Communications and Knowledge teams.

• Coordinate meetings for the Bid, Visual Communications and Knowledge teams, including scheduling, agenda preparation, minute taking and action tracking.
• Manage travel arrangements and support day‑to‑day team activities, ensuring colleagues have the resources and support they need to operate effectively.
• Work closely with Business Services teams and other internal stakeholders to support the smooth running of the function.
• Prepare, format and quality‑check documents, presentations and correspondence, ensuring all outputs align with Buro Happold brand standards.
• Organise team events, workshops and away days to foster collaboration and engagement across the group.
• Support the onboarding of new starters, coordinate inductions, training sessions, IT requirements and equipment allocation.
• Act as the key point of contact for bid support requests and help the team source relevant information for work‑winning activities.
• Assist with the creation and maintenance of bid content, including CVs, project experience sheets and pre‑qualification submissions.
• Manage marketing and knowledge assets by maintaining content within Open Asset and coordinating updates across key libraries.
• Manage project sheet requests and coordinate professional photography sessions to keep marketing materials current.
• Coordinate learning and development initiatives, helping colleagues make the most of company systems, templates and processes.
• Ensure adherence to quality management systems, templates and administrative processes, and help identify and resolve system issues when required.

• Previous administrative or team coordination experience.
• Strong Microsoft Office skills, including Word, Excel, PowerPoint, Teams and SharePoint.
• Experience working with databases, systems and document management tools.
• Excellent communication and organisational skills.
• The ability to remain calm under pressure and manage competing deadlines.
• A proactive approach with strong problem‑solving capabilities.
• Experience supporting a team environment while confidently working independently.
• A willingness to learn new systems and processes.
• Experience with InDesign is beneficial but not essential.

• Hybrid working arrangements.
• Attractive salary and benefits package, including private medical insurance, life assurance and income protection.
• Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
• Generous company pension scheme.
• Flexible benefits: cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans and corporate discounts.
• Enhanced parenthood leave policies.
• 3pm finish on the last Friday of the month.
• Strong commitment to your continuous development with learning programmes at every career stage.
• Entitlement to two memberships to professional bodies or subscriptions.
• Commitment to wellbeing through a comprehensive assistance programme and wellbeing activities.
• Supportive and inclusive environment with social and outreach activities, including the Young Employees Forum and mentoring.
• International culture with opportunities worldwide.

At Buro Happold, we value individuals’ flexible approaches to working patterns as an important part of the way we work and achieve balance. We welcome applications from those who are seeking flexibility in their careers. Our portfolio of projects is the result of diverse thought, identities, backgrounds and experiences. Appreciating each other’s differences is key; we want employees to feel they don’t have to mask elements of their identity to thrive.

We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. If you need any adjustments to the application process to make it easier and more comfortable, please let us know. Contact  so we can work with you to support you throughout your application.