Accounts Payable Manager

Accounts Payable Manager NHS AfC:
Band 5 Job overview

We’re seeking for a highly organised and proactive Accounts Payable Manager to join our Finance Department at the Royal United Hospital in the beautiful City of Bath.

This role will be responsible for the day to day management of the Accounts Payable Team and will ensure payments on behalf of the Trust are made in accordance with Standing Financial Instructions and the Better Payment Practice Code.

This role will also be responsible for ensuring accounts payable reporting is prepared and delivered in accordance with both internal requirements and statutory deadlines and to also develop systems and processes over time to maintain and improve efficiency and effectiveness.

The role is full time and hybrid working is available.

The main duties of the role is:

• to manage the Accounts Payable Team, ensuring the smooth day to day running of the department and ensuring all team members are appropriately trained and developed in accordance with Trust needs and individual requirements.
• manage annual leave, flexi time and sickness and ensure correctly reported
• carry out annual appraisals for the team
• deal with performance issues as needed
• ensure reporting is prepared and delivered in accordance with both internal requirements and statutory deadlines
• develop systems and processes to improve efficiency and effectiveness
• understand the VAT rules for the NHS and ensure they are applied correctly by the team
• contribute to the production of the Trusts annual accounts and report for the accounts payable function
• liaise with internal and external auditors along with the Counter Fraud Team and provide information as required
• ensure the department adheres to internal policies and procedures as well as statutory polices.
• ensure the Trust meets the requirements of the Better Payment Practice code
• monitor aged payables and escalation any problems
• produce and monitor KPI's for the section
• support the team in dealing with financial queries from internal and external stakeholders
• implement policies and procedures in relation to the accounts payable function

Main responsibilities of the role:

• to manage the Accounts Payable Team, ensuring the smooth day to day running of the department and ensuring all team members are appropriately trained and developed in accordance with Trust needs and individual requirements.
• to oversee the work of the Team Leaders, supporting them in ensuring work is allocated appropriately and all processes are completed in line with deadlines and performance targets.
• ensures procedures are in place to ensure invoices are logged and payment is made in a timely manner to help the Trust meet the Better Payment Practice Code target. Identify areas of weakness and poor practice and work with Team Leaders to improve performance
• monitor data weekly for aged payables, analysing the current position and reporting to the Charities, AR, AP and VAT Accountant any significant changes that may cause concern or may require escalation.
• regularly review the level of aged payables to assist Senior Management in managing and maintaining the Trusts cash balances and take any action as needed.
• produce and monitor KPI's for the team and complete reports, as needed, on the performance of the Accounts Payable service for both internal and external stakeholders ensuring local and national deadlines are met
• support the team in dealing with financial queries from RUH staff, suppliers or Procurement, stepping in to resolve contentious or sensitive queries if needed internal and external stakeholders
• produce data for the payables figures submitted for the national agreement of balances exercise at Month 9 and Month 12, supporting in any negotiations as required to resolve disputes and mismatches reported by Department of Heath
• implement policies and procedures in relation to the Accounts Payable Team to ensure compliance for statutory reporting and consistent service delivery and propose changes to practices when necessary to aid compliance and improvement
• ensure the departments annual leave, flexi leave and sickness episodes are…