Facilities Manager; Part time

Facilities Manager (Part time)

Salary: £34,068 per annum plus company benefits

Location: Bath, BA1 1RG

Contract: 9 month Fixed Term Contract, Part Time

Shifts: 22.5 hours per week, working Monday Tuesday and Thursday between 9.00am to 5.30pm, with 1 hour unpaid lunch break (open to other work patterns)

Work Model: Hybrid including travel to other sites

Williams Lea seeks a Facilities Manager to join our team!

Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms. Williams Lea employees, nearly 7000 people worldwide, who provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.

The Facilities & Health & Safety Manager is responsible for ensuring the effective, compliant, and efficient management of all office facilities across the firm’s portfolio. This includes overseeing health and safety compliance, Project management for premises and facilities related projects, managing supplier relationships, ensuring workplace standards are maintained, and supporting a safe, high-quality working environment aligned with a professional legal services setting.

The role requires oversight of both serviced offices (with shared responsibilities) and leased premises (with full operational accountability).

The role is a 9 month fixed-term contract covering maternity leave. The role is hybrid and will require travel between offices.

• Manage day-to-day facilities operations across all office locations.
• Act as the primary point of contact for landlords, serviced office providers, and managing agents.
• Ensure all offices are maintained to a high, professional standard consistent with a law firm environment.
• Oversee maintenance, repairs, cleaning, security, utilities, and space planning.
• Ensure planned preventative maintenance is carried out in accordance with the PPM schedule across all leased offices.
• Attendance of tenants meetings with managing agents.
• Coordinate office moves, refurbishments, and fit-outs where required.
• Manage access control systems, physical security, and office infrastructure.
• Monitor and control facilities budgets and expenditure.
• Working with the client Premises Group to develop long term strategies for facility upgrades, energy efficiency and improvements
• Manage budgets for facilities operations, maintenance and capital projects
• Manage and supervise onsite contractors to ensure efficient service delivery.
• Organize necessary documentation (e.g., work permits) for contractors and staff.
• Oversee security and access passes for building access.

• Oversee the firm’s Health & Safety framework, ensuring full compliance with UK legislation.
• Review H&S policies, procedures, and risk assessments.
• Ensure compliance with:
  Fire safety regulations, Workplace safety standards, First aid requirements, DSE (Display Screen Equipment) assessments
• Conduct regular audits and inspections across all sites.
• Manage accident/incident reporting, investigation, and follow-up actions.
• Liaise with external H&S consultants where applicable.
• Ensure appropriate training is in place (e.g. fire wardens, first aiders).
• Ensure day-to-day health and safety (H&S) compliance across the sites.
• Support H&S queries and conduct regular H&S audits and assessments.
• Oversee and coordinate Display Screen Equipment (DSE) and workstation assessments for all staff.
• Ensure repairs and remedial work align with H&S standards and relevant permits.