Office Manager

Responsibilities

• Provide general administrative support, including answering the phone; responding to general e-mail and phone inquiries; and purchasing office supplies
• Carry out administrative duties, such as filing, typing, copying, scanning, etc.
• Organize office operations and procedures including preparing payroll; process correspondence; and implement organizational systems
• Manage monetary transactions, including creating and tracking simple invoices for Accounts Payable; processing incoming gifts and payments; and assuring all gifts receive acknowledgments
• Assist Executive Director and Treasurer with banking, including making weekly bank deposits and tracking staff/office expenses
• Manage/update donor and volunteer databases and create reports as directed
• Maintain and contribute to Midcoast Literacy’s social media accounts (Facebook, Instagram)
• Assist Program Director with organizing in-house library and donations of books
• Prepare for and organize Midcoast Literacy displays/activities for public events
• Help coordinate annual appeal campaign and assemble bulk mailings
• Process criminal background checks for new volunteers
• Assist with proofreading and editing written materials
• Participate in monthly staff meetings
• Assist other staff with projects when needed

Hours
: 20 hours/week:
The normal schedule for the position is 4 days a week. Mondays are required; other specific days and hours are somewhat flexible.
The position may rarely necessitate evening or weekend work.

Midcoast Literacy is a non-profit organization based in Bath, Maine that has been providing free literacy programs to people of all ages in Lincoln, Sagadahoc and northern Cumberland Counties for more than 50 years.

Our vision is a community where everyone, from our youngest children to adults, is supported to learn to read, write, and speak English successfully, regardless of age, initial skill level, or background. We understand that the pursuit of literacy is a lifelong journey and offer a wide range of programs to help people of all ages develop their literacy skills, so they may become competent, healthy, caring individuals who succeed through all stages of life.

Our programs provide free, individualized tutoring for adults and school-age children; workplace literacy group classes for English language learners employed at local businesses; family literacy sessions for preschool and Pre‑K families; and free children’s books for low-income families. We engage the help of approximately 150 volunteer tutors to deliver our services to those in need.

• Associate’s or bachelor’s degree with a minimum of 2 years of related experience
• Good judgment, instincts, and social skills
• Ability to work independently and as an effective team member
• Advanced knowledge of Microsoft Office software programs, including Word, Excel, and Outlook; basic knowledge of Canva, Adobe Express, PowerPoint, Quick Books, or online database software is a plus
• Experience/ease with updating social media platforms (Facebook, Instagram) and web pages (Word Press)
• Good attention to detail, as well as organizational and problem‑solving skills
• Professional demeanor interacting with the public in-person and over the phone
• Strong written and oral communication skills

Pay Range
: $18.50/hour – $19.25/hour, depending on skills and experience
Paid Holidays
Paid Time Off
Flexible work schedule (within some boundaries)

Midcoast Literacy is committed to a diverse workforce and fair employment practices. We believe that a diverse workforce helps the company realize its full potential. Recognizing and developing the talents of each individual brings new ideas to Midcoast Literacy and we benefit from the creativity and innovation that results when people who have different experiences, perspectives, and cultures work together.

Midcoast Literacy does not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, national origin, age, disability, or veteran's status. It is the policy of Midcoast Literacy to recruit, employ, promote, and take other personnel actions with respect to all employees and job classifications without regard to age, sex, race, creed, national origin, religious persuasion, marital status, sexual orientation, or political belief and to take affirmative action to ensure equal employment opportunities for handicapped workers as well as for disabled persons and veterans.

E-mail a resume and contact information for three professional references to us at:

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