Administrative Assistant, Private Equity

About Us

With $295.0 billion of gross assets under management, as of March 31, 2025, British Columbia Investment Management Corporation (BCI) is the provider of investment management services for British Columbia’s public sector and one of the largest asset managers in Canada. BCI seeks investment opportunities around the world and across a range of asset classes that convert savings into productive capital. Our investment returns play a significant role in helping our institutional clients build a financially secure future for their beneficiaries.

Headquartered in Victoria, British Columbia, and with teams spanning Vancouver, New York, London, and Mumbai.

BCI integrates environmental, social, and governance (ESG) factors into all investment decisions to meet clients’ risk and return requirements. Our people shape employee‑focused initiatives, creating a strong culture. To learn more about our culture and values, visit BCI Values in Action page.

Posting close date:
April 29, 2026.

Reporting to the Senior Managing Director, Finance & Operations, the Administrative Assistant provides a variety of administrative and support services to the Private Equity team, and in particular, a high volume of travel coordination and expense processing. A high degree of accuracy and attention to detail is essential for this role, as is the ability to work effectively under the pressure of changing priorities and deadlines.

The Administrative Assistant must be organized and proactive, with the ability to support and work collaboratively with a diverse range of investment professionals across multiple international offices. Discretion is important as the Administrative Assistant frequently deals with confidential documents and matters. The Administrative Assistant operates as a member of an administrative team and may serve as backup to other Administrative team members.

The Private Equity department manages a diverse international portfolio of approximately $35 billion in global private equity investments comprising of fund, direct and co‑investments. Portfolio growth over the coming years will be driven by an increased emphasis on direct investment, strong partner relationships and actively creating value from the portfolio to deliver superior returns for our clients.

Our department currently consists of ~75 professionals spanning offices located in Victoria, London and New York City, organized into six sub‑teams:
Direct Investments, Fund Investments, Venture & Growth, Value Creation, Reporting & Analytics, and Operations. Our Direct Investments team can be further broken down into six sector‑focused teams that cover the Business Services, Consumer, Financial Services, Healthcare, Industrials, and Technology, Media & Communications sectors.

• Post‑secondary education, and 2+ years administrative support experience; a combination of education and experience may be considered
• A professional, positive, proactive approach with a focus on delivering results
• A service‑oriented mindset, strong organizational skills and attention to detail
• Ability to multi‑task, react to changing priorities, and meet deadlines
• Ability to work independently, and an ability to engage and work collaboratively as a member of a team
• Excellent verbal and written communication skills; ability to contribute to discussions, articulate thoughts, and opinions confidently and effectively, and resolve conflicts or misunderstandings
• Proficiency in Microsoft Office, SharePoint, Adobe Acrobat and other common office software applications; experience with Workday preferred
• Familiarity with AI tools for content support; willingness to learn and adopt new technologies to improve efficiency
• Previous experience in an investment office and familiarity with investment terminology and processes is an asset

• Provides travel coordination and processes expense reimbursements for team members
• Schedules and coordinates in‑person and virtual meetings/conference calls; assists with agenda preparation, registering and greeting guests, facility set‑up, coordination of catering services, and technology requirements
• Provi…