Accounting​/Payroll Assistant - Baton Rouge, LA

Baton Rouge, LA

PSC Group is now hiring a self-motivated Accounting / Payroll Assistant to join our corporate office in Baton Rouge, LA! The Accounting / Payroll Assistant will work with the Payroll, Accounts Receivable, and Accounts Payable teams providing excellent customer service while meeting deadlines in a fast-paced growing company.

Work Schedule: Monday - Friday (7:30 AM - 4:30 PM / 8:00 AM - 5:00 PM / 8:30 AM - 5:30 PM). Hybrid work schedule (flexibility to work remotely 2 days per week)

• Monitors shared e-mail accounts for Payroll, AR, & AP and distributes information to the appropriate personnel.
• Performs general administrative duties, such as data entry, document management, and correspondence.
• Provides administrative assistance to the Payroll, AR, & AP departments.
• Payroll
• Provides information and answers employee questions about payroll related matters.
• Enters direct deposit and employee tax withholding information.
• Handles wage garnishments by responding to interrogatories, loading information to the Dayforce site, and fielding calls from employees and agencies.
• Responds to third party requests for payroll data.
• Coordinates with the HR department to ensure correct employee data.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Accounts Receivable
• Communicate with new customers to have PSC forms completed and obtain necessary documentation.
• Completes vendor forms for customers, provide requested documentation, and verbally verify banking information.
• Conduct credit checks on potential new customers.
• Monitor credit for current customers and report negative changes to leadership.
• Accounts Payable
• Receive/pull invoices from vendors via email and websites and distribute to processing system.
• Communicate with vendors and internal stakeholders to address payment inquiries.
• Process vendor invoices and check requests for payment by coding expenses to accounts and cost centers by analyzing invoices, entering, and routing for approval as needed.
• Reconcile vendor statements
• Verbally confirms all electronic payment information for vendors.
• Performs other related administrative and accounting tasks as needed.

• Proficient in MS Office (Outlook, Excel, and Word)
• Excellent customer service, time management & organizational skills
• Strong attention to detail
• Excellent written and verbal communication skills
• Ability to multitask in a fast-paced environment and meet deadlines on a consistent basis.
• Professional demeanor and ability to maintain a high level of confidentiality
• 18 years or older and legally able to work in the U.S.
• Stable work history with good references from past employers
• Pass a drug screen, physical, and background check