Office Coordinator

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Job Posting

Title:

Office Coordinator

Position Type:

Professional / Unclassified

Department:

LSUAM AA - SA - H&WB - SHC - Wellness and Health (Kreslyn Kelley-Ellis ))

Work Location:

Student Health Center (C&l Infirmary) Building

Pay Grade:

Professional Hourly

Job Description:

Reporting to the Director of Wellness and Student Support, the Office Coordinator is responsible for providing administrative support for the professional staff in the Office of Wellness and Student Support. The Office Coordinator oversees event reservations, travel arrangements, supply procurement, and inventory management for the unit and serves as the initial point of contact for students, patients, or guests. The Office Coordinator should have a deep appreciation for a collaborative care model, partnering with all areas of the SHC, and be committed to advancing the divisional priorities of commitment to quality, communicating a sense of home, designing with everyone in mind, and cultivating a working relationship with Our Lady of the Lake Health.

Job Responsibilities:

Administrative Support - 45%

Provides administrative support to professional staff; schedules meetings; prepares minutes; composes memoranda and other correspondence; serves as primary purchaser; maintains expense records; and assists with travel coordination. Serves as the initial point of contact for students and guests; ensures front desk coverage during hours of operation; answers phones; schedules patient appointments; manages provider calendars and internal referrals to maximize patient access;

distributes relevant communication to patients, providers, and staff; and coordinates requests for programs, wellness materials, and other services.

Program Support - 25%

Coordinates reservations, Tiger Link profiles, and other administrative needs for event and program planning; manages content updates to unit web pages; and assists with the implementation of the online educational course requirement. Coordinates campus blood drives, managing requests and logistics and communicating with approved donor agencies.

Quality Control - 15%

Supports accreditation and quality improvement efforts and collaborates to implement improvements that maximize student access and enhance administrative functions; prepares data reports related to service utilization, student needs assessments and program evaluation; updates and organizes current manuals and paper and electronic files; and maintains inventory of educational material and supplies.

Student Support - 10%

Trains and supervises student employees that work the front desk; verifies work times and attendance; ensures efficiency and accuracy of work performed; delegates tasks based on workload; recruits and hires new student employees, and performs student performance evaluations in consultation with appropriate professional staff.

Other Duties as Assigned - 5%

Performs other duties as assigned by the Director, and Executive Director. This includes but is not limited to efforts that support broad division/institution efforts including engaging in in-service opportunities for the division, and other special projects.

Minimum Qualifications:

* Bachelor's degree

* LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Preferred Qualifications:

* Two years experience.

* Full-time professional experience in a capacity related to the duties to be performed.

* Possesses a working knowledge of health and wellness concerns typical of a university student population.

Additional Requirements:

Due to the nature of the position and/or position responsibilities, this position shall be subject to drug/alcohol…