Administrative Assistant

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Provides a wide variety of administrative and staff support services to a department. The Administrative Assistant works at the direction of the reporting supervisor to complete projects and generally coordinate the daily functions of the department as they relate to the reporting supervisor.

• Document and Data Management: type memorandums, policies, meeting minutes, manuals, letters, forms, procedures and other general typing as directed; proofs materials for errors and ensures layout is in keeping with hospital style; maintains department and hospital manuals, typing and collating all revisions, and distributing revisions that are pertinent.
• Inputs and retrieves data utilizing knowledge of various computer software packages.
• Inventories and orders all office supplies regularly.
• Filing and organization: maintains accurate and efficient filing systems and ensures that file systems are neat and well‑organized; files documents, compiles new files and transcribes data while ensuring the integrity and confidentiality of all file system information, sorts mail ensuring that urgent correspondence and time‑dated material is prioritized.
• Coordinates meetings by preparing meeting agenda and notifying members of meeting in a timely manner; may attend meetings, record meeting minutes and coordinate meeting and agenda materials; may maintain appointment and events calendar for reporting supervisor.
• Telephone and scheduling management: answers telephones, routes callers, takes messages and provides routine information to callers; provides back‑up telephone coverage for other support staff, routing calls appropriately or taking clear messages; provides courteous assistance, guidance and direction to departmental visitors, ascertains the nature of visitor business and directs individuals to various locations in the department and hospital when appropriate; efficiently performs billing and scheduling duties, resolves problems and aids in project development and coordination.
• Other duties as assigned or requested.

• Experience:
  
  4 years secretarial experience.
• Education:
  
  High school or equivalent; basic college courses.

Senior level:
Mid‑Senior level.

Employment type:

Full‑time.

Job function:
Administrative. Industries:
Administrative and Support Services.