Administrative Assistant
Job in
Baton Rouge, East Baton Rouge Parish, Louisiana, 70873, USA
Listed on 2026-01-01
Listing for:
Helix Community Schools
Full Time
position Listed on 2026-01-01
Job specializations:
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin -
Business
Office Administrator/ Coordinator
Job Description & How to Apply Below
Helix Community Schools is looking for a highly qualified Administrative Assistant that provides high-level administrative support to executives, helping them manage their schedules, communications, and day-to-day operations. The role requires strong organizational, communication, and problem-solving skills, along with discretion and professionalism.
Key Responsibilities:
Manage executive calendars, schedule meetings, and coordinate travel arrangements.
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Handle emails, phone calls, and other correspondence on behalf of the executive.
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Organize meetings, prepare agendas, take minutes, and follow up on action items.
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Draft reports, presentations, and other business documents.
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Oversee office operations and assist in managing business projects.
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Handle sensitive company and executive information with confidentiality.
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Act as a bridge between the executive and internal/external stakeholders.
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Organize company events, conferences, or client engagements.
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Assist in decision-making by providing relevant research and insights.
- Strong organizational and time-management skills
- Excellent written and verbal communication
- Proficiency in office software (Microsoft Office, Google Suite, etc.)
- Ability to multitask and prioritize tasks effectively
- High level of professionalism and discretion
- Experience with travel coordination and event planning
- Strong interpersonal skills for liaising with executives, clients, and teams
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