Administrative Assistant

JOB SUMMARY/

PURPOSE:

This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, and more. Additional duties may involve running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using appropriate software, preparing and/or updating functionally related reports and records, and developing and/or participating in special projects.

• Provide secretarial and administrative support to Senior Managers and Directors.
• Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.
• Manage correspondence and routine documents and presentations with minimal direction; prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
• Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
• Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
• Be proactive in forwarding work issues to the appropriate managers/supervisors.

• Minimum education required: Typically requires vocational training, apprenticeships or equivalent experience in related field (four‑year degree not required).
• Minimum experience required: 4–6 years.
• Minimum knowledge, skills and abilities required: None.
• Certifications or licenses required: Must be EEI SASS test recommended.

Office environment with minimal physical requirements. As a provider of essential services, Entergy expects employees to be available to work additional hours, in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary. Exempt employees may not be paid overtime associated with such duties.

Primary

Location:

Louisiana – Baton Rouge
Job Function: Professional
FLSA Status: Non‑Exempt
Number of Openings: 1
Req : 121681
Travel Percentage: Up to 25%

The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Improper interference with the ability of employee to perform the expected job duties is absolutely not tolerated.

Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing. For assistance please contact Employee Services.

Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.