Administrative Coordinator -OCOS

This position is located in Baton, LA
This is a temporary Job Appointment that may last up to 4 years only

Office of Chief of Staff-Operations Division

The Operational Support Services team within the Division of Operations, Office of the Chief of Staff, provides targeted internal support to the Louisiana Department of Education focusing on the internal operations of the state agency. The Administrative Coordinator 4 will provide support to the team and agency in areas such as contracts and procurement, use of technology to improve processes and agency efficiency, and records management.

This team member should have a supportive, problem solving, critical thinking mind set and should be ready to pivot and support the agency when a need arises.

Candidates with the following experience are encouraged to apply:

The Administrative Coordinator 4 should have experience in complex spreadsheet formula writing and in critically analyzing a technical problem and developing a solution for the problem.

• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
• Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.
• Acting Decisively: The ability to make decisions quickly and effectively.
• Learning Actively: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.
• Leveraging Technology: The ability to use technology and its related processes to further organizational goals.
• Solving Problems: The ability to discover solutions to problems.
• Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Three years of experience in administrative services.

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here.

• Develop metrics and reports, track project progress, and recommend operational improvements.
• Support the Administrative Program Director 3 in document management and retention for the agency.
• Facilitate cross-team communications and follow up on action items, ensuring alignment and accountability.
• Maintain and update databases, spreadsheets, and tracking tools for contracts, survey responses, attendance, or other program-related data.
• Draft, format, and proofread official correspondence, reports, presentations, talking points, and briefing materials for internal and external stakeholders.
• Maintain, organize, and update program files, records, and shared drives, ensuring compliance with state record retention policies and departmental procedures.

Appointment Type: Job Appointment.
This position will be filled as a temporary job appointment that may last up to 4 years. The person hired for this position is expected to regularly report to the Baton Rouge office.

Work Schedule: Work hours are Monday - Friday. Work hours will be determined.

Compensation: The salary offered will be determined based on qualifications and experience.

Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career and not the maximum amount we are allowed to pay a new hire.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Louisiana Department of Education – Human Resources

PO Box 94064

Baton Rouge, LA 70804

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