Administrative Assistant

Administrative Assistant – DDG

As an Administrative Assistant, your primary responsibility is to provide administrative support to your assigned team and project a professional company image through personal and phone interaction, inner‑office coordination, and sound judgment in recognizing scope of authority.

• Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual.
• Answer and direct phone calls.
• Greet clients and visitors and direct them to appropriate staff.
• Keep a clean work environment.
• Scan project files and accounting files to maintain paperless systems.
• Manage shop drawings.
• Set up proposals.
• Maintain polite and professional communication with employees and visitors.
• Keep stock of necessary office supplies.
• Organize and schedule appointments.
• Assist with meeting setup.
• Maintain filing system organization for respective teams and individual projects.
• Prepare correspondence: letters, fax, transmittals, etc.
• Prepare travel arrangements: flights, rental cars, hotel bookings, etc.
• Utilize Outlook updates to assist in scheduling.
• Complete and submit expense reports.
• Assist office staff with general requests such as running and compiling reports.

• Detail oriented and highly organized.
• Proficient in Microsoft Office Suite or similar software.
• Excellent written and verbal communication skills.
• Strong organizational and problem‑solving skills.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

• Submit resume to the People + Development team via email to
• Include specific project experiences and responsibilities with your resume.

Entry level

Full‑time

Administrative

Professional Services