Executive Assistant - Executive Communications & Events

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Job Posting

Title:

Executive Assistant - Executive Communications & Events

Position Type:

Professional / Unclassified

Department:

LSUAM College of Engineering (Vicki Colvin ))

Work Location:

2214 Patrick

F. Taylor Hall

Pay Grade:

Professional

Job Description:

The Dean's Executive Assistant and manager of events and engagement provides high-level administrative, and strategic support to the Dean and serves as a key liaison between internal and external partners, including faculty, staff, students, students, alumni, donors, and industry partners. This position ensures the efficient management of the Dean's daily activities, including complex calendar coordination, correspondence, communication and meeting preparation, while leading the planning and execution of events and engagement initiatives that advance Dean's priorities and strengthen stakeholder relationships.

40% Executive Support & Communication:
Manage and optimize an active and complex and dynamic calendar, including prioritizing meetings, resolving schedule conflicts;
Review, prioritize, and respond to incoming correspondence and emails; draft or prepare professional communications on behalf of the Dean as appropriate;
Exercise sound judgment, discretion, and confidentiality in handling sensitive and institutional matters;
Serve as a trusted liaison between the Dean and college or university departments, faculty, staff, students, and external stakeholders.

30% Dean's Engagement:
Coordinate high-level meetings with internal and stakeholders including drafting agendas, preparing briefing documents, presentations, and taking minutes. Handle sensitive and confidential information with discretion and professionalism, ensuring timely preparation of materials.

25% Event Management:
Lead the planning and execution of events hosted by the Dean's Office, including advisory council meetings, faculty and staff recognition events, donor receptions, student award ceremonies, and special university functions;
Collaborate with college advancement, communications, and academic affairs teams to ensure events and initiatives align with the Dean's strategic priorities and the college's engagement goals;
Oversee all event logistics including invitations, RSVPs, venue coordination, catering, décor, audiovisual needs, and printed materials;
Manage event budgets, vendor contracts, and procurement processes in compliance with university policies.

5% Support special projects, initiatives, and other duties as assigned by the Dean.

Minimum Qualifications:

Bachelor's degree and 1 year of experience supporting executive-level leadership in a fast-paced environment. Proven experience managing complex calendars and high-level correspondence.

Preferred Qualifications:

Bachelor's degree and 5+ years of experience.

Experience with Microsoft tools.

LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience

Additional

Job Description:

Special Instructions:

For questions concerning this position, please reach out to Jessica Waters: jessicawaters

Posting Date:

November 12, 2025

Closing Date (Open Until Filled if No Date Specified):

March 9, 2026

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, next Source Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions.

HCM Contact Information:

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