Administrative Assistant

Department MISSION

DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters.

We care for the well‑being and safety of Louisiana's people.

Treating all people with dignity, compassion and respect, while providing services with integrity.

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward‑thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

Join Our Team at DCFS:
Administrative Assistant 6

the incumbent of this position functions in a highly responsible position as both confidential and administrative assistant.

If you're driven, collaborative, and ready to make an impact—this could be the opportunity for you!

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
• Working with Financial Information: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.

• Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
• Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
• Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
• Solving Problems: The ability to discover solutions to problems.

Five years of experience in administrative services.

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties:

• Serves as liaison by corresponding with other Executives such as Undersecretary and Assistant Secretaries.
• Performs duties independently and exercises a high degree of independent judgment in determining the most feasible approach/action to take in completing assignments.
• Composes and types of administrative memorandums, letters, and other correspondence regrading programs and policy and procedures.
• Receives, greets and screens all incoming phone calls and visitors.
• Schedules and coordinates meeting and conference calls while maintaining electronic calendar.
• Prepares and assists with the development of meeting materials such as briefings, presentations, spreadsheets, agenda and handouts.
• Performs other duties and responsibilities as required and assigned for the smooth operation of the office.

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

DCFS is an “Equal Opportunity Employer”, and Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring,…