Administrative Coordinator

STAR® is a nonprofit sexual assault center dedicated to supporting survivors and creating communities free from sexual violence. We provide free, confidential advocacy, trauma therapy, legal services, and crisis response across 19 parishes in Central and Southeast Louisiana. Our work also includes prevention education, professional training, public policy, and systems change.

We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to join our team in Baton Rouge.

The Administrative Coordinator plays an essential role in supporting STAR's daily operations, executive leadership, and Board of Directors. This position is ideal for someone who enjoys creating structure, managing competing priorities, coordinating projects, and ensuring that important details do not fall through the cracks.

The successful candidate will be an excellent communicator, a resourceful problem-solver, and a dependable team member who exercises sound judgment and maintains confidentiality.

• Manage calendars, schedules, appointments, and meeting logistics for executive leadership.
• Coordinate Board and committee meetings, including agendas, materials, minutes, and follow‑up communications.
• Prepare, proofread, and organize correspondence, reports, presentations, and other professional documents.
• Maintain accurate and confidential executive and governance records.

• Track organizational projects, deadlines, deliverables, and action items.
• Coordinate meetings, trainings, events, and special projects.
• Maintain organized electronic records, shared files, and administrative systems.
• Identify opportunities to improve administrative workflows and organizational efficiency.

• Process invoices, coordinate accounts payable, and prepare routine bank deposits.
• Manage purchasing, office supplies, and vendor communications.
• Coordinate routine office maintenance and facility needs across STAR locations.
• Maintain accurate financial and administrative records in collaboration with the Finance Director.

• Organize documentation for grants, contracts, audits, and reporting requirements.
• Track administrative deadlines and assist with timely submission of required materials.
• Support organizational recordkeeping and compliance processes.

• Previous experience in an administrative or office setting.
• Excellent organizational, time‑management, and prioritization skills.
• Strong written communication, proofreading, and document‑formatting abilities.
• Experience coordinating schedules, meetings, projects, and administrative processes.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Proficiency with common office software, cloud‑based documents, calendars, videoconferencing, and other administrative technology.
• Ability to work independently, take initiative, adapt to changing priorities, and consistently follow through on assignments.
• Valid driver's license and access to a working, insured vehicle.

• Associate's or bachelor's degree in business administration, communications, nonprofit management, or a related field.
• Administrative experience in a nonprofit, human services, legal, healthcare, government, or Board‑governed organization.
• Experience supporting executive leadership, coordinating Board meetings, or maintaining financial, personnel, grant, or governance records.

Compensation: $20.00 per hour ($41,600 annually). STAR uses a standardized, benchmarked compensation structure, and individual salaries are not negotiable.

STAR offers a…