Administrative Assistant

Description

We are looking for an Administrative Assistant to support landfill-related administrative operations in Baton Rouge, Louisiana. This contract position with permanent potential focuses on document processing, order review, reporting, and billing coordination in a fast-paced on-site environment. The role is ideal for someone who is highly organized, comfortable working with detailed records, and able to manage routine responsibilities with limited supervision.

Candidates should be prepared to work a regular weekday schedule with Saturday hours as needed.

Responsibilities:

- Prepare sales orders using waste manifest information and verify entered records for completeness and accuracy.

- Review order documentation, generate proforma records, and forward finalized transactions for billing processing.

- Produce recurring customer and finance reports to support daily operational and accounting needs.

- Examine scanned manifests, confirm document accuracy, and upload records into internal systems.

- Process invoicing activities for multiple facility locations while maintaining organized supporting documentation.

- Monitor roll-off container activity to help ensure customers are billed correctly for equipment usage.

- Maintain timekeeping records and certify attendance information for assigned personnel.

- Provide general administrative support, including office coordination and other assigned operational tasks.

Requirements - High school diploma or equivalent practical experience.

- Prior experience handling high-volume data entry with strong attention to detail.

- Ability to work independently and stay productive with minimal oversight.

- Basic math skills for reviewing figures, orders, and billing-related information.

- Ability to read and interpret operational documents, procedures, and training materials in English.

- Previous experience in administrative support, office coordination, reception, or inbound call handling is preferred.

- Comfort working on-site and maintaining the assigned work schedule, including Saturday hours when required. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .