Administrative Assistant 5

The Louisiana Department of Transportation and Development (DOTD) is seeking a highly organized, detail-oriented, and motivated individual to serve as an Administrative Assistant 5 in the Legal Section.

This position provides advanced administrative and executive support while coordinating essential activities involving professional services contracts, legislative matters, rule promulgation, and legal records management. The ideal candidate will demonstrate sound judgment, professionalism, excellent communication skills, and the ability to manage multiple priorities while maintaining confidentiality and accuracy.

If you enjoy working in a fast-paced, professional environment where your organizational skills and attention to detail contribute to the Department's operations, we encourage you to apply!

• Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
• Demonstrating Accountability:The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Please visit our DOTD Career Center for more information about our agency:
(Use the "Apply for this Job" box below)./

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job duties may include, but are not limited to:

• Provide executive-level administrative support to the General Counsel, including calendar management, correspondence, telephone communications, confidential matters, meeting coordination, and preparation of meeting minutes.
• Coordinate the preparation, processing, and administration of professional services contracts and Cooperative Endeavor Agreements (CEAs), ensuring proper documentation, approvals, and distribution.
• Assist with DOTD's annual legislative activities by maintaining legislative tracking spreadsheets, coordinating schedules, preparing materials, monitoring legislation, and communicating with executive staff and legislative representatives.
• Coordinate administrative activities associated with rule promulgation, including preparing notices of intent, routing documents for review and approval, maintaining records, and monitoring required procedures and deadlines.
• Coordinate with Legal Section staff and other departmental personnel to collect and verify information for Key Performance Indicators and Act 204 reporting.
• Administer and maintain HighQ workflows, user permissions, and system configurations, including troubleshooting and coordinating employee training.
• Maintain and update litigation information in HighQ for tort suits filed against DOTD and distribute legal correspondence and documents to appropriate personnel.
• Provide backup administrative support for personnel-related activities, hiring processes, meeting arrangements, and other Legal Section operations.
• Review and audit payroll information for accuracy.
• Perform additional duties as assigned, including emergency and disaster support activities.

Appointment Type:This position may be filled by probational appointment, promotion, or detail to special duty in accordance with applicable State Civil Service rules.

Compensation:This position is eligible for $2.00 per hour in Premium Pay for hours actually worked.

For further information about this vacancy, contact:
Melissa Willard
Administrative Program Specialist – Legal

melissa.willard

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.
Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: