Events Manager

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Job Posting

Title:

Events Manager Position Type:

Professional / Unclassified Department:

LSUAM AA
- Provost’s Engagement & Planning (Emily Hatfield ))

Work Location:

0156 Thomas

D. Boyd Hall Pay Grade:

Professional

Job Description:

The Manager of Events & Planning serves as the primary planner for the Office of Academic Affairs’ events. The ideal candidate is detail-oriented, creative, highly organized, and an effective written and verbal communicator with demonstrated experience in event planning and coordination. This individual must be able to work independently, complete tasks without reminders, and contribute effectively as part of a team.

Job Responsibilities Event Planning and Execution (95%):

Serves as the team lead on the planning, coordination, and execution of events for the Office of Academic Affairs, including, but not limited to, the Summer Leadership Institute, New Faculty Summit, Administrator Round tables, New Chairs Workshop, Promotion & Tenure Recognition Ceremony, Boyd Professor Recognition Ceremony, Gold Standard of Excellence, and Faculty Awards, with guidance and oversight from the Director of Engagement and Planning for the Senior Vice Chancellor & Provost.

Responsibilities include:

Developing and managing all event communications, including calls for nominations, event invitations, targeted event reminders, promotional material, and scripts.

Booking venue(s), catering, rentals, and other vendors as needed.

Conducting site visits or venue walkthroughs, as needed.

Preparing detailed event briefings with all pertinent information and distributing them to stakeholders in advance.

Administering post-event surveys. Reviewing survey results, sharing reports, and scheduling debrief meetings with OAA staff.

Completing all necessary paperwork for special events and purchases, and reconciling expense transactions within 30 days. Maintaining compliance with LSU's accounting and procurement policies and procedures, and keeping event expenses within the budgeted amount

Maintaining detailed records of all expenses for events.

Using Team Dynamix (TDX) as the project management system for event planning and ensuring all tasks and updates are documented.

Day-of event assistance to the Faculty Senate Coordinator for LTC events (REFRESH and Colloquium) and meetings as needed.

Other Duties as Assigned (5%):

Other duties as assigned, such as assistance with communications and website tasks.

Additional RequirementsFERPA
- As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health-related matter, they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students, or the appropriate law enforcement agency.

The employee, outside of those rights contained within FERPA, should create no impression of client or patient confidentiality.

Minimum Qualifications Bachelor's degree and 3 years of related experienceLSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not…